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VMS CoordinatorHireTalent - Staffing & Recruiting Firm • Mumbai, IN
VMS Coordinator

VMS Coordinator

HireTalent - Staffing & Recruiting Firm • Mumbai, IN
18 days ago
Job description
Job Title: VMS & Recruitment Operations Specialist Location: Noida Shift: EST Shift Experience: 3–6 Years Role Summary We are looking for a highly organized and detail-oriented VMS & Recruitment Operations Specialist to manage end-to-end VMS operations in a fast-paced staffing environment. This role will act as the operational backbone between Delivery, Recruiters, Account Managers, and MSP/VMS platforms—ensuring speed, accuracy, and zero-miss execution across the recruitment lifecycle. Key Responsibilities - VMS Operations & Ownership - Monitor VMS portals for new job postings, updates, interview requests, and feedback - Ensure immediate communication of new requisitions to recruitment teams - Assign and manage requisitions in ATS (JobDiva) - Submit candidates with speed and accuracy while tracking submission limits - Coordinate interviews and ensure timely feedback tracking - Manage onboarding workflows and ensure all compliance requirements are met - Timesheet & Contractor Management - Ensure 100% weekly timesheet compliance - Track and resolve missing or rejected timesheets - Handle contractor onboarding issues and queries - Manage contract extensions and approvals within VMS platforms - Reporting & Analytics - Generate and maintain recruiter performance reports - Track account-level delivery metrics and submission performance - Provide actionable insights to improve efficiency and output - Data Management & ATS Governance - Maintain data accuracy between ATS and VMS systems - Audit candidate submissions and records regularly - Build and maintain trackers, templates, and process documentation - Ensure complete pipeline visibility and data hygiene Required Experience & Skills - 3–6 years of experience in staffing operations, MSP, or VMS coordination - Hands-on experience with at least one major VMS platform - Prior experience in a staffing agency environment preferred - Strong proficiency in Excel (reporting & tracking) - Experience with ATS tools (JobDiva, Bullhorn, CEIPAL, etc.) - Highly organized, process-driven, and detail-focused - Ability to thrive in high-volume, fast-paced environments Tools & Platforms - ATS: JobDiva - VMS: SAP Fieldglass, Beeline, IQNavigator, VNDLY / Workday - MS Office: Excel, Teams, Outlook, OneNote If interested, drop your updated resume at ekta@hiretalent.com
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VMS Coordinator • Mumbai, IN

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