Senior Officer - Facility & Asset Management

Job Description

Senior Officer - Facility & Asset Management at Symbiosis Skills and Professional University, Kiwale, Pune

Department: Campus Administration / Facilities Management

Reporting To: Facility Manager / Campus Admin Head

Job Summary:

We are looking for an experienced Facility Executive to manage soft services and general operations across our educational campus. The role involves overseeing housekeeping, garden maintenance, pantry services and asset management to ensure a safe, clean and conducive environment for students, faculty, and staff. The candidate must have experience managing service teams, vendors and ensuring compliance with campus safety standards.

Qualifications and experience:

1. Graduate in Facility Management, Hotel Management, Business Administration or equivalent
2. 15 years of experience in facility management, preferably in an educational setup
3. Relevant certifications (e.g., IFMA, FMP) are advantageous
4. Shall be able to read, write and speak Marathi, English and Hindi
5. Candidates staying at locations including PCMC, Kiwale, Wakad, Tathawade, Punawale, Nigadi, Talegaon etc. will be preferred

Key Skills & Competencies:

1. Strong experience in facility management in schools/colleges/universities
2. Vendor handling, negotiation and performance evaluation
3. Attention to detail with a proactive approach to problem-solving
4. Good interpersonal and communication skills
5. Proficiency in MS Office, email communication and facility tracking tools

Working Conditions:

1. Full-time, On-campus
2. May require working on weekends, holidays or extended hours during academic events or emergencies

Key Responsibilities:

1. Soft Services Management

• Supervise day-to-day housekeeping of classrooms, laboratories, hostels, common areas, offices and washrooms.
• Oversee the campus cleanliness, periodic deep cleaning, waste disposal systems and pest control in coordination with housekeeping.
• Oversee gardening and landscaping activities, ensuring the upkeep of green spaces.
• Monitor Mess & Canteen operations, inventory, hygiene and service staff performance.

2. Asset & Infrastructure Management

• Maintain and keep an updated record of all assets in classrooms, laboratories, offices, hostels and other academic spaces.
• Conduct regular asset verification and monitor for any loss, misplacement or theft of assets, taking corrective action as necessary.
• Ensure that all academic facilities, including projectors, smart boards, public address systems, computers, chairs, tables and whiteboards, are fully functional.
• In case of any malfunction, coordinate with the Estate or IT Department for prompt repair or replacement.
• Monitor the shifting of assets from one location to another, ensuring they are returned to their designated places.
• Conduct periodic stock-taking of assets to maintain accurate records and accountability.
• Monitor maintenance of campus infrastructure including buildings, furniture, fixtures, electrical systems, plumbing, firefighting equipment, lifts, etc.
• Coordinate with the Estate Department for the repair and maintenance of damaged buildings, furniture, fixtures, electrical systems, plumbing, firefighting equipment, lifts, and other infrastructure components.
• Ensure activation and maintenance of water supply systems, purification units, storage tanks, sewerage systems etc.
• Manage technical installations including CCTV surveillance, electronic security systems etc.
• Conduct periodic preventive maintenance checks to ensure proper functioning of equipment and facilities.
• Support event setups and relocations of classroom/office equipment.

3. Health, Safety & Compliance

• Ensure smooth operation of firefighting systems including readiness, periodic drills, layout documentation, inspections.
• Ensure adherence to hygiene, sanitation, and safety protocols on campus.
• Conduct regular inspections and address gaps in facility operations.
• Support implementation of environmental and health safety initiatives.

4.Vendor & Staff Supervision

• Manage service contracts and coordination with external vendors for housekeeping, AC, generator, water supply, shops / food stalls on campus, health centre, gym, telephone, firefighting and other utilities.
• Supervise facility support staff; allocate duties and monitor performance.
• Liaise with admin, hostel, HR, and academic departments for cross-functional support.

Skills Required
Facility Management, Ms Office, Negotiation