Administrative Support Professional

Reception and Office Assistant Job Description

We are seeking a professional, organized, and welcoming Reception & Office Assistant to be the first point of contact for our office and provide essential administrative support to our team.

This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, eager to learn and grow, and takes pride in creating a positive office experience for employees and visitors alike.

Job Responsibilities :

• Serve as the primary point of contact for all visitors, guests, and callers, providing a warm and professional welcome.
• Manage incoming mail, packages, and deliveries, ensuring timely and efficient processing.
• Provide administrative support to leadership and teams, including scheduling meetings, preparing documents, and managing correspondence.
• Coordinate meeting logistics and event planning support, ensuring seamless execution.
• Maintain office organization by ordering supplies, managing inventory, and coordinating with vendors for services and maintenance.
• Ensure common areas are clean, organized, and stocked to create a professional and inviting environment.
• Assist with employee onboarding by preparing welcome materials and helping with workstation setup.
• Support expense processing, invoice tracking, and light procurement tasks.
• Perform general clerical duties such as filing, scanning, copying, and maintaining records.