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T John Group Of Institutions
Admin AssistantT John Group Of Institutions • Bengaluru / Bangalore
Admin Assistant

Admin Assistant

T John Group Of Institutions • Bengaluru / Bangalore
30+ days ago
Job description

Key Responsibilities:

1. Office Support & Coordination

  • Manage incoming and outgoing calls, emails, and correspondence.
  • Schedule meetings, appointments, and conference room bookings.
  • Maintain and update office records, files, and databases (both physical and digital).
  • Coordinate with internal departments for administrative tasks and follow-ups.

2. Documentation & Filing

  • Draft and prepare official letters, memos, reports, and meeting minutes.
  • Ensure proper filing and documentation for audits and compliance.
  • Assist in data entry and maintaining accurate spreadsheets or records.

3. Logistics & Supplies

  • Monitor office inventory and order stationery, equipment, and supplies as needed.
  • Coordinate courier services, mail distribution, and document dispatch.
  • Support event logistics and internal meeting arrangements (refreshments, projector setup, etc.).

4. Visitor & Staff Assistance

  • Welcome and assist visitors, clients, or patients (as applicable).
  • Support new employee onboarding by arranging workspace, ID cards, and documents.
  • Handle administrative requests and queries from senior staff or team members.

Qualifications & Experience:

  • Education:
  • Graduate in any discipline (preferably in Business Administration or related field)
  • Diploma in Office Administration or Secretarial Practice (preferred)
  • Experience:
  • 1–3 years of experience in administrative or office assistant roles
  • Freshers with strong organizational skills may also be considered

Skills & Competencies:

  • Excellent written and verbal communication skills
  • Strong organizational and time-management abilities
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  • Attention to detail and ability to multitask
  • Courteous, dependable, and proactive attitude
  • Basic knowledge of office equipment (printers, scanners, etc.)


Skills Required
Office Administration, Ms Office, Logistics Management, Excellent Written And Verbal Communication Skills
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Admin Assistant • Bengaluru / Bangalore

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