Admin / HR Executive

For over 30 years, Beghou Consulting has been a trusted adviser to life science firms. We combine our strategic consulting services with proprietary technology to develop custom, data-driven solutions that allow life sciences companies to take their commercial operations to new heights. We are dedicated to client service and offer a full suite of consulting and technology services, all rooted in advanced analytics, to enhance commercial operations and boost sales performance.

Purpose of Job

You'll be part of a fast-growing, dynamic team that's making an impact in an pharma & life sciences industry. You'll have the opportunity to drive meaningful change in HR operations, contribute to process improvement, and work alongside passionate colleagues in an innovative environment.

If you are detail-oriented, have a strong understanding of HR operations, and thrive in a fast-paced environment, this role is a perfect fit for you!

We'll trust you to:

• Human Resources : Act as the primary point of contact for employee
• Onboarding: Ensure new employees are on boarded smoothly with all necessary documentation and induction. Conduct background verification, reference check and facilitate induction sessions
• Employee Records Management: Maintain accurate employee records, including personal details, job performance, and training records. Assist in preparing materials for HR audits and inspections
• Compliance & Policies: Manage attendance, leave tracking, and time-off requests. Monitor adherence to company policies and statutory regulations.
• Employee Relations: Assist in resolving employee queries, maintaining a positive work culture, and providing guidance on HR-related matters. Conduct team-building activities and employee engagement initiatives.
• Exit: Support in exit formalities.
• Administration
• Office Management: Oversee the day-to-day operations of the office, including managing office supplies, ensuring a safe and tidy working environment, and liaising with vendors for office-related services (e.g., cleaning, maintenance, etc.).
• Meeting Coordination: Arrange and coordinate meetings, conference calls, and travel arrangements for senior management. Arrange logistics for meetings, conferences, and events, including booking venues, arranging travel, and managing virtual meeting platforms. Event Management for all offsite meetings and sending invites.
• Document Management: Manage filing systems for HR and administrative documents, ensuring proper record-keeping and compliance with legal requirements. Coordinate with courier vendors. Maintain in-out register for all the couriers.
• Event Planning: Coordinate company events, team-building activities, and employee welfare programs.
• Guest Relation: Greet and assist visitors, clients, and vendors professionally. Handle incoming phone calls, emails, and correspondence.
• Billing Support: Work with finance to ensure billing aligns with scope and timelines. Prevent discrepancies
• Director Desk Support: Take up other duties as assigned. Handle ad-hoc tasks including scheduling, travel bookings, and timeline management. Calendar Management

You'll need to have:

• 4-5 years of Experience in a similar role
• Previous experience in a similar role in a fast-paced environment.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Executive or Administrative Assistant.
• Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and confidentiality.
• Ability to work well in a team and independently.

What you should know:

- We treat our employees with respect and appreciation for both their contributions and their individuality.

- We value our employees' diverse talents and abilities, fostering a supportive, collaborative, and dynamic work environment that encourages professional and personal growth.

- You will have the opportunity to collaborate with and learn from colleagues at all levels of the organization, promoting teamwork and success in every project.

- We have had steady growth throughout our history because the people we hire are committed not only to delivering quality results for our clients but also to becoming leaders in sales and marketing analytics.

Skills Required
Excel, Powerpoint, Microsoft Office Suite, hr software, Word