Facilities Manager

Job Overview

The Facilities Manager is responsible for overseeing, maintaining, and improving all facility-related operations to ensure a safe, efficient, and well-functioning working environment. The role involves managing building maintenance, vendor coordination, safety compliance, resource planning, and day-to-day facility support.

Key Responsibilities

1. Facility Operations & Maintenance

Oversee daily facility operations, housekeeping, and maintenance activities.

Ensure timely maintenance of electrical, mechanical, HVAC, plumbing, and security systems.

Conduct regular inspections of office premises to identify maintenance needs and safety risks.

Manage preventive maintenance schedules and ensure minimal downtime.

2. Vendor & Contractor Management

Manage contracts and relationships with vendors (security, housekeeping, AMC providers, etc.).

Evaluate vendor performance, negotiate rates, and ensure service-level compliance.

Coordinate with external contractors for repairs, renovation, and project work.

3. Health, Safety & Compliance

Ensure compliance with statutory requirements and safety regulations.

Implement workplace safety standards, fire safety checks, and emergency readiness procedures.

Conduct safety drills and ensure proper functioning of fire systems.

4. Space & Asset Management

Manage office space allocation, seating plans, and workspace utilization.

Maintain asset inventory and ensure timely repair / replacement of office equipment.

Support setup for new office expansions or relocations.

5. Budgeting & Cost Control

Prepare and manage facility budgets, including maintenance and utility expenses.

Track and optimize operational costs through effective sourcing and planning.

6. Administration Support

Oversee front-office and reception operations.

Ensure availability of office supplies and consumables.

Manage company events, meetings, and conference room logistics.

Key Skills & Competencies

Strong knowledge of building systems (electrical, HVAC, fire safety, plumbing, etc.).

Excellent vendor management and negotiation skills.

Good communication, problem-solving, and leadership abilities.

Ability to multitask and handle emergency situations.

Proficiency in MS Office, facility management systems, and reporting tools.

Qualifications

Bachelor’s degree in Facilities Management, Engineering, Administration, or related field.

5–10 years of experience in facility / administration management.

Certifications in safety / facility management (optional but preferred).

Work Conditions

Will require coordination across multiple shifts and teams.

On-call support for emergency breakdowns or critical incidents.