Finance Associate ( Shipping Background only )

Job Description

( Cash Management Key Responsibilities) :

1. Monitor daily bank balances and cash positions.

2. Assist in preparing daily and weekly cash flow reports.

3. Coordinate with banks for fund transfers, forex settlements, and related documentation.

4. Support treasury operations – updating bank mandates, KYC compliance, and correspondence with banks.

5. Process vendor invoices with proper documentation, approvals, and coding.

6. Execute payment runs (weekly / bi-weekly / monthly) as per schedule.

7. Reconcile vendor statements and resolve payment discrepancies.

8. Coordinate with internal departments for timely invoice approvals and issue clarifications.

9. Maintain accurate financial records in ERP / accounting systems.

10. Assist in audits by preparing required documentation.

11. Support month-end closing activities for payables and cash reconciliation.

12. Ensure compliance with internal controls and company policies.

(Processing)Key Responsibilities

1. Assist in preparing and reviewing Proforma Disbursement Accounts (PDAs) and Final Disbursement Accounts (FDAs) from port agents.

2. Submit DAs on time to clients, charterers, and internal teams.

3. Verify invoices and supporting documents related to port calls for accuracy and compliance.

4. Coordinate with port agents, operations, and vendors to resolve DA-related queries.

5. Update and maintain the DA tracking system with port call details, costs, and payment status.

6. Assist in internal audits, compliance checks, and reporting needs.

7. Maintain proper filing of DA-related financial documents.

8. Participate in process improvement initiatives for efficiency and accuracy.

note : Shipping Background is required

Skills Required

Bank Reconciliation, Internal Audits