Onboarding Specialist (01 / 11 / 2025)

Role Overview

The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.

Key Responsibilities

• Pre-Onboarding Coordination : Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities.
• Collect and verify all required documents before the joining date.
• Onboarding Day Activities : Ensure complete employee file creation and documentation on the day of joining.
• Manage orientation sessions and ensure smooth integration into the organization.
• Logistics & Arrangements : Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable).
• Raise requests for laptops, ID cards, email IDs, and system access in advance.
• Medical & Compliance : Schedule and track pre-employment medical tests and ensure compliance with company policies.
• HRMS & Employee Code Generation : Ensure accurate and timely creation of employee codes in the HRMS system without errors.
• Data Management & Reporting : Maintain accurate onboarding records and generate MIS reports for management review.
• Employee Experience : Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.

Qualifications & Experience