Accounts Receivable Coordinator

We are seeking a detail-oriented Accounts Receivable Coordinator to manage the invoicing process and support our billing operations. This role is crucial for ensuring accurate and timely billing, maintaining a high level of client satisfaction, and providing essential support to the finance team. The ideal candidate will have strong Excel skills and a knack for organization and clear communication.

Duties & Responsibilities

• Invoicing and Billing :
• Prepare comprehensive invoice packages from consolidated monthly data files, which includes creating pivot tables and compiling scanned image backups.
• Route prepared invoices to Project Managers for review and approval.
• Generate pass-through invoices and investigator invoices in Oracle.
• Documentation & Records :
• Create PDF invoice packages, and save all invoices, summaries, and backup scans to a shared drive.
• Email PDF invoice packages to clients or send hard copies via FedEx.
• Update the Billing Repository after invoices are created and costs are checked.
• Communication & Problem-Solving :
• Respond to invoice-related questions from both internal operations teams and clients.
• Provide the Billing supervisor with details for corrections that require a journal to be prepared, such as project-to-project recodes or un-rechargeable costs.
• Process Management :
• Process credits and rebills as required.
• Update the Billing Repository to reflect all changes and corrections.

Required Skills and Qualifications

Skills Required

Payment Processing, Vendor Management, Reconciliation, issue resolution , Organizational Skills, Accounts Receivable