Procurement Buyer II

Key Responsibilities :

• Order Management :
• Review all open orders daily to ensure timely delivery from suppliers.
• Monitor pending purchase requisitions (PRs) and ensure all purchase orders (POs) are sent to suppliers.
• Ensure orders are acknowledged by suppliers in the system and follow up on missing Order Acknowledgments (OAs).
• Ensure OA dates are within acceptable lead times.
• Supplier Coordination :
• Proactively engage with internal customers to expedite open orders and address any delivery issues.
• Schedule daily / weekly calls with suppliers to address delivery, logistics, and other queries.
• Collaborate with suppliers to meet revenue forecasts and ensure timely delivery.
• Logistics & Shipping :
• Review LOC instructions and arrange necessary documentation from the shipper.
• Control LOC shipments from the order date until submission to the bank.
• Work closely with CPT freight forwarders to ensure timely material delivery to customers. Resolve issues as required.
• Reporting & Documentation :
• Ensure timely IBD (Inbound Delivery) creation, GR (Goods Receipt) completion, and customer invoice verification.
• Verify shipping documents and coordinate with shippers and customers on the Certificate of Conformance (COC) process.
• Update all tracking details for CPT shipments in the team room.
• Execute MRBR reports daily and ensure GR posting via batch jobs.
• Handle and resolve vendor invoice disputes in Dolphin and MRBR systems.
• Monitor and manage vendor expedite payments.
• Performance Monitoring :
• Publish weekly performance metrics, including missing OAs, past due orders, and Dolphin issues.
• Track and minimize OTTR failures (On Time to Requirement).
• Review and address discrepancies with suppliers and freight forwarders and provide timely feedback to customers.

Knowledge & Skills Required :

Experience & Qualifications :

Skills Required

Procurement, Order Management, Logistics, Reporting, Documentation