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▷ [15h Left] Office Administrator

Carpe Diem Store IndiaIndia

11 hours ago

Job description

ADMIN / COORDINATOR

Primary Objective :

Act as the founder’s extension ensuring daily operations, communications, and follow-ups across all verticals stay on track.

Core Responsibilities :

A. Administrative

Maintain the founder’s task list and follow up daily reminders, deadlines, and check-ins.
Handle official communication : vendor mails, customer escalations, and internal memos.
Manage customer service inbox + WhatsApp line resolve or delegate issues within 24 hours.
Draft and send out formal documents (LOIs, proposals, vendor forms, B2B submissions).

B. Coordination & Reporting

Schedule meetings, vendor calls, and team reviews.

Track all running projects : launches, partnerships, packaging, vendor onboarding (Myntra, Ajio, etc.).

Prepare weekly operational reports (tasks done, pending, deadlines approaching).

Act as the bridge between teams so that no work gets “lost.”

C. HR & People Ops

Maintain employee attendance, contracts, and leave records.

Handle basic recruitment coordination (JD posting, screening, interviews).

Ensure monthly review check-ins with all internal team members.

D. Strategic / Chief of Staff Support

Assist in preparing investor / vendor presentations.

Follow up with external agencies (designers, marketing partners, photographers).

Help document SOPs and workflows & start building structure.

Be the “execution conscience” if something’s missed, you raise it.

Office Administrator • India