Proposal Coordinator - Smart Technologies

Job Description

Proposal Coordinator – Smart Infrastructure Group / Smart Technologies

Roles and Responsibilities :

• Analyzes U.S. Federal, State, and local government RFPs, RFQs, and task orders, especially those related to instrumentation, sensor-based monitoring systems, data management solutions, and other smart infrastructure initiatives.
• Develops and maintains detailed compliance matrices aligned with Federal Acquisition Regulation (FAR), agency-specific guidelines (e.g., DOT, DOE, FEMA), and other relevant instructions to ensure a fully compliant and responsive submittal.
• Leads internal proposal kickoff sessions with SIG’s technical and business teams to review solicitation requirements, identify key deliverables, and assign writing responsibilities across technical and management sections.
• Authors or coordinates the development of proposal content related to :
• Instrumentation and sensor integration
• Remote monitoring and real-time data platforms
• AI / ML-enhanced analytics
• Infrastructure resiliency and disaster recovery systems
• Cloud-native and hybrid architecture solutions (e.g., Azure, AWS GovCloud)
• Oversees development of standard proposal elements including executive summaries, past performance narratives (CPARS-aligned), resumes in federal format (SF 330 or equivalent), and technical / management plans that align with procurement objectives.
• Serves as the point of contact across proposal teams, subcontractors, and teaming partners for all matters related to RFQ / RFP interpretation, amendment tracking, and Q&A submissions.
• Designs and maintains proposal templates consistent with federal and state formatting norms (e.g., section headers, page limits, font and margin requirements) and ensures all required forms (e.g., SF 1449, Attachment A / B / C, pricing sheets) are completed accurately.
• Manages the full proposal lifecycle, including coordination with graphics and desktop publishing for production of high-quality print-ready and electronic PDF submissions, compliant with agency upload requirements (e.g., eProcurement, BidSync, Grants.gov, SAM.gov portals).
• Performs final quality and compliance checks to ensure each proposal submission is compliant, compelling, and complete, meeting all evaluation criteria outlined in the RFP.

Qualifications :

Position Type / Expected Hours of Work

This is a full-time position, with a minimum expectation of 45 hours per week.   Dependent on workload, hours may be somewhat flexible, and some late evenings and weekends may be required.