Sr. Business Operations Executive (PMO & Finance)

What you’ll do…

• Maintain client documentation, including Master Service Agreements (MSA) with any amendments, Statements of Work (SOW) with any addendums, and security and compliance documentation.
• Manage rate cards and ensure documentation is up to date.
• Maintain partner documentation, including MSAs with any amendments and Non-Disclosure Agreements (NDAs).
• Manage documentation packs for allocated partner consultants, including SOWs, NDAs, etc.
• Maintain and manage contractor documentation, including contract documents.

Weekly PMO Activities

• Generate and share weekly project timesheet reports with relevant stakeholders.
• Update and share weekly budget tracking reports.
• Handle fortnightly invoicing for RX and share information with required stakeholders.
• Manage project milestone invoicing as needed.
• Ensure timesheet compliance by tracking weekly submissions for completeness and flagging non-compliance to relevant stakeholders for UK FTE, India FTE, partners, and contractors.

Monthly PMO Activities

• Generate and share monthly project timesheet reports with relevant stakeholders.
• Update and share weekly budget tracking reports.
• Handle monthly invoicing for clients and share information with required stakeholders.
• Ensure timesheet compliance by sharing consolidated monthly reports tracking submissions and flagging non-compliance for UK FTE, India FTE, partners, and contractors.
• Present a consolidated monthly forecast vs. actual revenue summary to management across client accounts on the first Friday of the month.
• Present monthly client account level P/L on the first Friday of the month.
• Reconcile partner invoices against timesheets and notify any discrepancies to the Partner Manager and Finance Director.
• Send monthly payment summaries for approval before the pay run.
• Manage contracts by flagging end dates for any partner or individual contracts expiring in the coming month.

Statement of Work (SOW) Management

• Client SOW Process: Generate SOW numbers. Send SOWs through ShareFile/Email and track approvals. Follow up on Purchase Orders and flag SOW expiries a month in advance. Handle invoicing on agreed milestones (mostly monthly) and track overdue invoices for follow-up until closure.
• Partner SOW Process: Generate SOW numbers. Send SOWs through ShareFile/Email and track approvals. Flag SOW expiries a month in advance.

You’ll do it using…

• Diligence with numbers and a strong understanding of financial reporting.
• Expertise in analyzing financial data, including project budgets, risks, and resource allocation.
• Accuracy in tracking actuals versus planned budgets.
• Ability to provide clear financial reports and budget outlines to management.
• Strong attention to detail and technical accuracy.
• Excellent organizational and technical skills.
  You’ll fit in by…
• Embodying the values of Acrotrend.
• Thinking like an owner (Founder’s Mindset).
• Communicating with honesty, candor, and respect.
• Being resourceful and creative.
• Acting with empathy.

Benefits

You’ll love it because…

• You will have the opportunity to work in a successful, fast-moving, mission-driven company.
• You will have autonomy and growth opportunities.
• You will collaborate with other brilliant minds.
• You will always be surrounded by new challenges from clients, consultants, and technology.

Apply here.