Administrative Executive

Job Description – Admin Executive

Position : Admin Executive

Location : Mumbai (Andheri E)

Department : Administration

Reports To : Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

Office Administration & Facility Management

Oversee general office operations and upkeep.

Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.

Monitor consumables, stationery, pantry, and office supplies records.

Support Canteen In charge in supervision of Canteen and Kitchen area

Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).

Compliance & Documentation

Maintain contracts, agreements, and licenses for vendors and facilities.

Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).

Maintain records of assets, keys, and access controls.

Assist in preparing MIS, reports, and presentations related to admin activities.

Provide administrative support to senior management as required.

Vendor & Cost Management

Liaise with vendors, negotiate contracts, and monitor service-level performance.

Process bills, track budgets, and support cost optimization.

Key Skills & Competencies

Strong organizational and multitasking skills.

Good communication and interpersonal skills.

Problem-solving and vendor management abilities.

Proficiency in MS Office (Word, Excel, PowerPoint).

Knowledge of facility management, housekeeping, and compliance procedures.

Qualifications & Experience

Graduate in any discipline (preferably in Business Administration / Management).

2–5 years of relevant experience in administration.

Exposure to facility management, vendor handling, and employee support services.

Work Conditions

Based at Corporate Office AT.

May require extended hours during events or critical activities.

Open to work in shifts and available on weekends as and when required

Residing near Andheri East Location for easy accessibility of Oofice