Executive, Sales Administration

Description

JOB DESCRIPTION

The Sales Administration Executive will support Sales and Finance teams by ensuring timely reporting, order coordination, receivable tracking, and documentation. The role requires strong follow-up skills, accuracy in reviewing orders, and adherence to defined TATs. This is a backend office-based role.

Essential Functions

Prepare and send Outstanding Reports to the Sales Team as per schedule, including follow-up remarks.

Present a monthly summary of outstanding reports to the Management.

Coordinate with Sales Team and provide Finance with accurate customer and invoice details to support receivable settlement.

Review all sales orders against pricing, overdue receivables, and other set parameters before sharing with the Warehouse for processing.

Prepare Rate Quotations, Tender Documents, and Authorization Letters within defined TAT.

Ensure adherence to internal processes and timely completion of documentation for Sales Heads.

Additional Responsibilities

Coordinate Stockist Mapping activities between Finance and Sales Teams.

Support Sales Operations With Additional Backend Tasks As Required.

Maintain proper documentation and tracking for all assigned responsibilities.

Assist in improving internal coordination and communication efficiency.

Qualifications

Qualifications Education

Graduate in any discipline.

MBA or relevant specialization is an added advantage (not mandatory).

Experience

Prior experience in Sales Administration or Sales Operations in Pharma is preferred.

Open to considering smart freshers , as the role is fully trainable.

Skills

Strong coordination and follow-up abilities

Good communication and interpersonal skills

Attention to detail and accuracy

Proficiency in MS Excel, MS Office, and documentation

Ability to work cross-functionally with Sales, Finance, and Warehouse teams

Organized, process-oriented, and deadline-driven

Skills Required

Ms Excel, Documentation, Tender Documents, Ms Office