Company Secretarial (CS) - AGM/Senior AGM

The Sr.AGM/AGM Secretarial role in the Financial Services and Insurance (BFSI) sector is a senior and strategic position responsible for overseeing secretarial functions and ensuring the organization adheres to corporate governance regulations. This role plays a vital part in the smooth operation and legal compliance of the financial institution.

Responsibilities:

1. Corporate Governance:

o Advise senior management on legal and compliance matters related to company law, the Companies (Acquisition and Transfer of Undertakings) Act, and relevant sectorial regulations.

o Oversee Board and Committee meetings, ensuring proper procedures and documentation (agendas, minutes, resolutions).

o Manage the company secretarial function, including maintaining statutory registers and filings with regulatory authorities (RBI, SEBI etc.).

2. Secretarial Functions:

o Manage the company secretarial team and delegate tasks effectively.

o Oversee shareholder relations, organizing and coordinating Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).

o Maintain accurate and up-to-date company records, including registers of members, directors, and other statutory documents.

o Ensure proper archiving and retrieval of corporate documents.

3. Risk Management and Compliance:

o Identify, assess, and mitigate legal and compliance risks associated with secretarial functions.

o Develop and maintain robust policies and procedures to ensure adherence to regulations.

o Collaborate with other departments (Legal, Risk Management) to develop and implement comprehensive risk management strategies.

Qualifications:

• Chartered Secretary (CS) qualification with experience in the BFSI sector is highly preferred.
• Graduation in Law, Management, or a related field.
• Minimum 10-15 years of experience in a secretarial role, preferably within the BFSI industry.
• Strong understanding of the Companies Act, NBFC regulations, and relevant secretarial laws.
• Excellent communication, interpersonal, and organizational skills.
• Proficient in secretarial software and office automation tools.

Additional desirable skills:

• Experience in Board and Committee management.
• Knowledge of corporate governance best practices.
• Strong analytical and problem-solving skills.
• Ability to work independently and manage multiple priorities.