Client Documentation Specialist

The Ceres Commitment Ceres Environmental Services is a national leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Since 1976, Ceres has been awarded over $3.2 billion in government-funded contracts by helping people when they need it most. We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.

Driven by Purpose, Powered by People

At Ceres, we believe you’re more than just an employee—you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover, and rebuilding. We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges—we rise to them.

Role Overview :

We are looking for a Proposal Writer to support our team in creating high-quality, client-facing documentation, including proposals, Statements of Qualifications (SOQs), and responses to RFPs / RFQs. This is an excellent opportunity for recent graduates or early-career professionals interested in learning the fundamentals of technical writing in the engineering, construction, or disaster recovery space.

The selected candidate will collaborate with proposal managers, technical experts, and business development teams to assist in developing clear, compelling, and compliant written content that aligns with Ceres’ service standards .

Key Responsibilities :

• Draft, edit, and review proposal content, presentations, and supporting documentation tailored for legal, compliance, or contract-related projects.
• Collaborate with subject matter experts (SMEs) to translate technical / legal input into clear, persuasive, and client-focused narratives.
• Analyze RFPs, RFIs, and tender documents to identify legal and compliance requirements, ensuring proposals address them accurately.
• Maintain and update a repository of standard templates, attorney resumes, project descriptions, case studies, and other reusable legal / proposal content.
• Support document formatting and layout in Microsoft Word and PowerPoint, ensuring compliance with client guidelines and professional standards.
• Participate in review meetings, revisions, and quality checks to ensure proposals are aligned with legal terminology, compliance, and stakeholder requirements.
• Perform proofreading and legal accuracy checks to ensure documents are grammatically correct, consistent, and compliant with applicable laws and regulations.
• Assist in document version control, submission coordination, and deadline management to ensure timely delivery of proposals.
• Research legal precedents, industry standards, and case references where relevant to strengthen proposal narratives.
• Contribute to the development of best practices for proposal writing in legal services and maintain awareness of industry / regulatory updates.

Skills and Qualifications :