Senior Document Controller

LTTS India

Vadodara

Job Description

Core Roles of a Document Controller

Document Management

Maintain and manage all documents for a project or organization.

Ensure documents are properly categorized, filed, and stored (physically or digitally).

Version Control

Track revisions and updates to documents.

Ensure only the latest versions are in circulation.

Document Distribution

Distribute documents to relevant stakeholders.

Ensure timely delivery and acknowledgment of critical documents.

Compliance & Standards

Ensure documentation complies with company policies, industry standards, and regulatory requirements.

Assist in audits by providing required documentation.

Security & Confidentiality

Control access to sensitive documents.

Implement document protection protocols (e.g., password protection, restricted access).

Coordination

Liaise with project managers, engineers, and other departments to gather and distribute documents.

Coordinate with external vendors or clients for document exchange.

Database & Software Management

Use Document Management Systems (DMS) like Aconex, SharePoint, EDMS, or custom ERP tools.

Maintain metadata and indexing for easy retrieval.

Archiving

Archive old or obsolete documents as per retention policies.

Ensure proper backup and disaster recovery procedures are in place.

Job Requirement

Document Controller, Register maintanance, Record keeping, Cooridinate witn PM or PE