Executive Assistant

Position Summary : The

Executive Assistant (EA) provides high-level administrative support to MD

ensures the smooth operation of the executive office. The EA manages schedules, coordinates meetings, handles communications, and performs various tasks to enable the executive to focus on strategic priorities.

Key Responsibilities :

1. Calendar and Schedule Management :

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.

Prioritize and coordinate meeting requests and ensure optimal use of the executives time.

2. Communication and Correspondence :

Draft, proofread, and manage correspondence, including emails, letters, and reports.

Act as a liaison between the executive and internal / external stakeholders, including clients, vendors, and team members.

3. Meeting and Event Coordination :

Organize and coordinate executive meetings, conferences, and special events.

Prepare agendas, take minutes, and follow up on action items.

4. Travel Arrangements :

Arrange travel logistics, including flights, accommodations, and transportation.

Prepare detailed travel itineraries and ensure all arrangements are in place.

5. Administrative Support :

Perform various administrative tasks, including filing, record-keeping, and office management.

Handle confidential information with discretion and maintain a high level of professionalism.

6. Project Support :

Assist with special projects and initiatives as directed by the executive.

Conduct research, compile data, and prepare reports or presentations.

7. Office Management :

Oversee office supplies and equipment, ensuring the executive office operates efficiently.

Liaise with other departments and manage relationships with service providers.