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Executive Office Administrator
ConfidentialThiruvananthapuram / Trivandrum, India7 days ago
Job descriptionMaintain and file all records systematically, including contracts, POs, letters, and financial statements Take regular inventory of office supplies and place orders when stock is low Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.) Distribute internal documents, memos, and notices to relevant departments Maintain repository for easy access to important documents Schedule and book travel arrangements including flights, hotels, and transport for employees Coordinate meeting room bookings, client visits, and internal functions Manage catering, snacks, and gift arrangements during client or guest visits Greet and welcome all visitors, directing them to the appropriate sections or personnel Monitor office security systems and implement precautionary measures as needed Welcome new joiners and provide office tours to help them acclimate Assist new employees with joining formalities and benefits paperwork Introduce new hires to teams and managers to foster integration Coordinate with external vendors and service providers for facility-related needs Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives Support ad-hoc administrative tasks assigned by management Diploma / Degree required (in any field) Excellent written and verbal communication skills Excellent organizational skills and attention to detail. Excellent time management skills Strong knowledge of MS Office (Word, Excel, PPT) Ability to multi-task and prioritize works Ability to function well in a high-paced and at times stressful environment. Able to complete complex administrative tasks with minimal supervision Proficiency in creating presentations using Power BI is preferred.
As an Executive Office Administrator , you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.
Responsibilities :
Facilities & Office Management
- Maintain a clean, hygienic, and organized office environment
- Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
- Coordinate with maintenance staff and arrange necessary repairs promptly
- Ensure proper use of office resources including PCs, laptops, printers, and other equipment
- Inspect and ensure all electrical equipment is turned off after office hours
- Enforce discipline in vehicle parking and general office conduct
- Oversee office catering, pantry services, and lunch management, ensuring quality and quantity
Administration & Documentation
Travel & Logistics Support
Visitor & Guest Management
Employee Onboarding & HR Support
Additional Responsibilities
Skills & Qualification Required :
Skills Required
Employee Onboarding, Travel Logistics, Power Bi
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Office Administrator • Thiruvananthapuram / Trivandrum, India