Assistant Manager HR and Administration

Xpress Recruiters • ranchi, jharkhand, in

12 hours ago

Job description

Key Responsibilities

1. Hiring and Onboarding

Handle the entire hiring process—sourcing, screening, interviews, offers, and joining formalities—for corporate, plant, and field roles. Support campus hiring and recruitment drives when needed.
Conduct structured induction, collect documents, complete background checks, and track 30 / 60 / 90-day onboarding progress.

2. Performance & Talent Management

Manage the performance review cycle, including goal-setting, mid-year reviews, and PIP tracking, ensuring fairness.

Identify training needs and coordinate technical, safety, and soft-skills training programs.

3. Payroll, HRMS & Employee Services

Work with Finance to ensure accurate monthly payroll inputs; manage attendance, leaves, benefits, reimbursements, and exit formalities on the HRMS.

Maintain complete and error-free employee files and HR documents.

4. Employee Engagement, Welfare & ER

Run engagement and welfare activities to support culture, retention, and productivity; act as the point of contact for employee grievances and policy questions.

Plan engagement activities across locations and track participation and impact.

5. Compliance & Audits

Ensure compliance with labour laws and statutory requirements (PF, ESI, gratuity, minimum wage, etc.). Maintain statutory registers, SOPs, and support internal / external audits.

Keep all HR files and trackers updated and audit-ready.

6. Administration & Infrastructure Management

Oversee facilities, housekeeping, transport, security, pantry services, visitor management, and workplace safety across offices and sites.

Manage vendor selection, contracts, SLAs, costs, and minor civil / electrical work; raise and track service requests and AMC schedules.

7. Site & Project Support (Biogas / CBG Context)

Support project sites with onboarding, statutory compliance, PPE distribution, attendance accuracy, and O&M shift planning.

Coordinate safety training and audits specific to biogas and waste-to-energy plant operations.

8. Data, Dashboards & SOPs

Maintain HR / Admin MIS : headcount, open positions, payroll accuracy, leave data, training hours, engagement metrics, vendor SLAs, and audit status.

Create or update HR / Admin SOPs, share policy updates, and ensure adoption through communication and checklists.

Key Performance Indicators (KPIs)

Accuracy : Error-free employee records, payroll inputs, and documentation.

Timeliness : Meeting SLAs for HR tasks, hiring turnaround time, onboarding completion, and ticket resolution.

Engagement & Training : Planned activities completed; participation levels; total training hours.

Admin Efficiency : Response / resolution time for facility issues, vendor SLA performance, and adherence to budgets.

Compliance : Zero major audit findings; on-time statutory filings and registers.

Skills & Competencies

Technical : HRMS / HRIS and payroll systems, ATS tools, vendor and contract basics, advanced MS Office.

Behavioural : Strong execution, teamwork, responsiveness, stakeholder management, problem-solving, and ownership.

Domain : Comfortable working with multi-entity setups and plant / site operations in renewable energy / biogas sectors.

Qualifications & Experience

Education : MBA in HR preferred; BBA (HR) or relevant graduation acceptable.

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Assistant Manager Hr • ranchi, jharkhand, in