Research Intern

Job Description — Proposal Writer (Intern)

Duration : 3 months (paid internship). Successful completion & satisfactory performance → offer of permanent employment.

Positions : 2–3 interns (or as required)

Reports to : Manager — Presales / Technical Proposal Manager

Role summary

As a Proposal Writer Intern you will support the presales / proposals team in preparing high-quality proposal content and slide decks for state & federal RFPs (with a strong focus on public sector IT and healthcare / Medicaid opportunities). This is a hands-on learning role : you will draft sections, format documents, assemble compliance artifacts, and coordinate with SMEs and Technical SPOCs. The internship is designed to prepare you for a full-time Proposal Writer / Presales role.

Responsibilities (what you’ll do)

• Draft RFP sections under guidance : Executive Summary, Technical Approach, Staffing Plan, Quality Assurance, Risk Assessment, Work Plan, Past Performance summaries and Compliance Matrix.
• Format and assemble proposal documents : apply Word styles, ensure pagination, create TOCs, apply proposal templates, and prepare final PDFs for submission.
• Create and edit PowerPoint proposal / presentation decks, follow slide templates and help produce visual charts and flow diagrams (coordinate with graphic designer as needed).
• Produce past performance entries (concise S / T / A / R descriptions, measurable outcomes) and ensure alignment to RFP evaluation criteria.
• Build / maintain compliance matrices and crosswalks that map RFP requirements to proposal sections and action owners.
• Coordinate with Technical SPOCs / SMEs to collect technical inputs, follow up on open items, and consolidate responses (including short turnaround pre-bid questions).
• Use Confluence / SharePoint for document versioning and Jira / MS Project or Agile artifacts for timelines (help prepare supporting schedule tables).
• Use AI assistants (ChatGPT) and internal prompting templates to create first drafts and then edit to evaluator-grade quality.

Learning & training (what we’ll teach)

Required (must-have) skills & attributes

Preferred (nice to have)

Evaluation & conversion to permanent role