Associate Manager- SCM(Documentation)

Job Description Form

Job Role : Pre-Shipment Document Analyst – Supply Chain

Departments : Export Documentation (Supply Chain)

Job Code

Location : Mumbai

Reports To : Sr. Manager – Supply Chain

Key Stakeholders (Option depending upon the role) : Frequency (Occasional / Frequent / Continuous)

Internal Interactions

Supply Chain (Order Management) – Continuous

Logistic – Continuous

Credit Control – Continuous

Banking Team – Continuous

Factory Teams – Frequent

External Interactions

Custom clearing agents - Continuous

Shipping Lines / Forwarders - Continuous

Inspection Agencies – Frequent

EIA / Bombay Chamber Offices – Continuous

1 : Job Purpose Statement (Summarize in one / two statements why this job exists, and the contribution makes to the overall business of the company).

Handle end to end documentation process to provide accurate and timely docs to customer.

2 : Organisational Relationship (Provide an organizational chart which illustrates the role structure above and below and parallel to this position).

3 : Duties & Responsibilities (List in the order of importance the duties & responsibilities of this job)

Decision Making Authority (This will be for every job allocated to the individual)

Refer to the Decision making box for detail information

• Co-ordinate with Factory Team to get container gate out detail in order to create commercial invoices in SAP.
• Submitting Shipping Instructions respective shipping lines and Forwarders.
• Checking first prints and finalizing the BL before Vessel Manifest closing.
• Release Original / SEAWAY BL's from various shipping lines and Forwarders.
• Handle Surrender and Telex Release process.
• Cost sheet preparation and get the GSP and other certificates released from EIA office.
• Prepare documents as per LC / Review export LC.
• Co-ordinate with Factory team to get the Container Inspection done and BSC / COC certificate once execution of shipment.
• Handle ISF / ACD Filling process.

4 : Key Result Areas (List the key deliverables that quantify successful performance in the role).

Timely preparation of Commercial Invoices

Timely Submission of Shipping Instruction as delayed SI may cause Late SI charges and Container shut out.

Timely release of BL's

Should review LC properly and release BL accordingly.

Timely arrangement of container inspection and issuance of BSC / COC.

Timely ISF filling.

5 : Decision Making Authority (For each decision type define if the action involves below mentioned categories :

Schedule A : Execution

Schedule B : Follow SOP / policy for decision to be made. (Moderate to Complex decision making)

Schedule C : Decide within approval limits) Complex / tactical / strategic decision making impacting the outcome

Educational Qualification

Skills

Skills & Knowledge

Competencies

Any Graduate

Behavioral

Work Experience

Functional

Min 4 to 5 years of experience in working with Manufacturer / Shipping line / Forwarder

Additional course in Export – Import

Skills Required

Sap, Microsoft Office Suite