Accounts and Admin

Role Overview The Accounts & Admin Executive at Adiuvo will support day-to-day financial operations and ensure smooth administrative functioning across the organization. This role requires a detail-oriented, organized, and proactive individual capable of managing accounting tasks, documentation, vendor coordination, and general office administration.

Key Responsibilities

Accounts Responsibilities Manage daily accounting entries (sales, purchases, payments, receipts, journals).

Maintain and reconcile general ledgers, bank accounts, and petty cash.

Prepare GST working, TDS working, and support monthly / quarterly statutory filings.

Assist in payroll processing, attendance reconciliation, and employee reimbursement checks.

Coordinate with auditors for monthly / annual closing activities.

Track payables and receivables; follow up with vendors and customers.

Prepare invoices, delivery challans, and maintain all financial documentation.

Maintain asset register, depreciation schedules, and inventory accounting.

Administrative Responsibilities Oversee office administration, including facility management, supplies, and maintenance.

Manage documentation, filing systems, and ensure orderly storage of company records.

Support HR with onboarding, documentation, ID cards, and attendance system management.

Coordinate travel arrangements, meetings, and internal events.

Handle vendor management — negotiation, service coordination, and contract tracking.

Support compliance tasks such as renewals, certifications, regulatory documentation, etc.

Assist leadership team with reporting, MIS updates, and communication requirements.

Skills & Competencies Strong knowledge of accounting principles and GST / TDS basics.

Proficiency in Tally ERP / Zoho Books / QuickBooks (mention your system).

Good working knowledge of MS Excel, MS Office, and Google Workspace.

Strong communication and interpersonal skills.

High level of integrity, confidentiality, and attention to detail.

Ability to multitask, prioritize, and manage time effectively.

Qualifications Bachelor’s degree in Commerce, Accounting, Finance, or related field.

2–5 years of experience in accounts and administration (preferred).

Experience in manufacturing or medical device industry is an added advantage.

Reporting To Finance Manager / Operations Head / Admin Lead (customize as needed)

Compensation As per industry standards and experience.