Jr.Consultant - Accounts and Purchase

Purchase & Accounts Executive

Location :  Kochi

Function :  Procurement & Finance (AP / AR)

Reports to :  Procurement Lead & Finance Manager

Job Role

Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.

Key Responsibilities

Procurement / Purchase

Convert approved estimates into  PR → PO  with correct  SOW, quantities, rates, taxes, timelines, penalties .

Vendor management

Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.

Obtain  3 competitive quotes

Build L1 / L2 / L3 comparisons beyond price (spec match, crew ratios, past SLA).

GRN / Service Completion

Collect delivery challans, work completion notes, client sign-offs & photographs.

Track  OTB vs Actual  per job code; raise  Change Orders  when scope varies.

Manage  AMC / annual contracts  (printing, fabrication partners, A / V, logistics).

Inventory & assets :  tags, issues / returns (laptops, dongles, SIMs, event reusables).

Accounts (AP / AR) & Compliance

3-way match :  PO + GRN / SCN + Vendor Invoice; post to  Zoho Books  with job codes.

Prepare  payment runs  by terms; apply  TDS (194C / 194J) , verify GST HSN / SAC, place of supply.

Reconcile  GSTR-2B  with purchases; obtain missing  GST-compliant invoices   / credit notes.

Support  client invoicing  (milestones), share backup; track  DSO  & follow-ups with client finance.

Bank recos , petty cash audits, journal entries; assist in  monthly close  & audits.

Governance & Reporting

Maintain  PO / CO register , vendor ledger, advance tracker, security deposits.

Weekly  procurement dashboard :  savings vs rate card, overdue POs, pending GRNs, ageing AP / AR.

Risk control : pre-event  checklist  (permits, insurances), incidentals guardrails with hotels.

KPIs (targets / examples)

PO TAT :  ≤ 24–48 hrs from approved PR

Savings vs baseline :  3–7% avg on comparable buys

3-way match accuracy :  100% (zero short-close without CO)

AP on-time :  ≥ 95% within terms;  No. of holdbacks  tracked

GST / TDS errors :  0; all returns on time

DSO :  ≤ 45 days on owned accounts

Inventory variance :  0 at monthly audit

Tools

Zoho One :  Books, Inventory, CRM / Deals (job codes), Projects, Expense, People

Excel / Sheets :   XLOOKUP, SUMIFS, PIVOT , simple macros (optional)

Qualifications

B.Com / M.Com; 2–5 years in  procurement + accounts  (agency / SME / MICE preferred).

Solid tax hygiene (GST / TDS), vendor negotiation, documentation discipline.

Clear written communication with vendors, hotels, and client finance.