Senior Associate - Vendor Management

About the Company:

● Founded in 2019, zingbus is building the most trusted brand for intercity travel. Keeping reliability and safety at the core, we are building a two-sided platform that delivers standardized journey experience for travelers and increased earnings for our supply partners.

● We connect 300+ cities across the country through our daily services and have served 2.5 Mn+ unique customers so far and are aggressively working towards the fleet electrification and establishment of charging technology and infrastructure.

● Raised Series A from Y Combinator, InfoEdge, AdvantEdge, and other prominent investors from India and Silicon Valley. Additionally, secured a significant investment of $9 million from bp Ventures.

https://yourstory.com/2021/03/gurugram-startup-zingbus-takes-tech-route-intercity-bus-travel-smoother/amp

https://www.bp.com/en_in/india/home/news/press/bp-ventures-invests-9-million-in-indias-leading-intercity-bus platform-zingbus.html

Position: Senior Associate/ AM - Vendor Management

Overview: This role owns end-to-end vendor governance and offline marketing execution, ensuring cost efficiency, service quality, and consistent brand presence across all physical touchpoints. The scope includes vendor selection, onboarding, contract negotiation, performance management, and risk mitigation, along with planning and delivering offline campaigns, enforcing branding standards, and driving high-impact on-ground experiences

What you will do:

1. Vendor Management (Primary Responsibility – 70%)

Key Responsibilities

1. Vendor Selection & Onboarding

• Identify, evaluate, and qualify new vendors based on business requirements.
• Conduct RFPs/RFQs, vendor due-diligence, and capability assessments.
• Facilitate onboarding, ensuring all legal, compliance, and security requirements are met.

2. Contract & Commercial Management

• Negotiate contracts, pricing, service-level agreements (SLAs), and terms & conditions.
• Collaborate with legal and finance teams to finalize vendor agreements.
• Monitor contract renewals, amendments, and terminations.

3. Vendor Performance & Relationship Management.

• Maintain strong ongoing relationships with key suppliers.
• Track vendor performance against KPIs & SLAs.
• Conduct quarterly business reviews (QBRs).
• Resolve escalated vendor issues and disputes promptly.

4. Risk Management & Compliance

• Identify financial, operational, cybersecurity, and regulatory risks related to vendors.
• Ensure vendors comply with company policies, quality standards, and industry regulations.
• Maintain vendor risk documentation and audit trails.

5. Cost Optimization & Value Delivery

• Analyze spend data to identify cost-saving opportunities.
• Drive continuous improvement initiatives with vendors.
• Benchmark pricing and market trends.

6. Reporting & Documentation

• Maintain an up-to-date vendor database and contract repository.
• Prepare management reports on vendor performance, risk, spend, and KPIs.
• Support internal audits and compliance checks.

2. Offline Brand Marketing (Secondary Responsibility – 30%)

• Establish and enforce branding guidelines for offline assets.
• Conduct regular audits to maintain quality and consistency in brand execution across all offline touchpoints.
• Plan and manage offline campaigns, including hoardings, transit branding, and agent activations, coordinating with vendors for on-time, on-budget delivery.
• Drive on-ground innovations at terminals and lounges to enhance the customer experience and engagement.
• Track performance of offline initiatives to assess and improve engagement, ROI, and the impact of vendor partnerships.

What we are looking for:

• Bachelor's degree in Supply Chain/Business/Finance with 2–4 years of vendor management or procurement experience.
• Experience with Vendor Management Systems (VMS), e-procurement tools, or ERP platforms.
• Understanding of branding execution, offline activation, and operational alignment; certifications like CPSM/CSCP/PMP are a bonus.
• Strong negotiation, contract management, and vendor relationship skills.
• Knowledge of procurement processes (RFP, RFQ, SOW, SLAs, KPIs) and risk mitigation.
• Excellent communication with the ability to manage internal and external stakeholders effectively.

Skills Required
Rfp, Slas, Sow, Negotiation, Rfq, Risk Mitigation, Contract Management