Assistant to Vice President (BMC Helix ITSM)

Job Purpose

We are 24 x 7 technology service management operation unit of the Bank. We are focused

on Service availability and ensure uninterrupted Technology Services to our Staffs and

Customers through ITIL process governance, leading service improvements and driving

automation with an aim to provide world class customer and employee experience.

We support several business groups and operation units with varied applications usage

patterns that are built on multiple technology stacks. These services / applications are

created via traditional, scrum and agile development methodologies, hosted and managed

on private, public & hybrid cloud and also on-prem data centers across our operational

geographies including UAE, Egypt, UK, USA, HK, India and other international locations.

This critical leadership role which reports to Head – Technology Service Management and plays and important role in the overall growth and stability of the team.

As a AVP in Service Management, in our fast-paced leadership team, you will be

responsible for Owning the Service Management platform, ensuring error-free operations in alignment with business needs and ITIL best practices.

Key accountabilities include Platform administration, AI driven Automations, Optimizations & Integrations, License Management, Driving policies and procedures to platform governance.

Initiate and Lead Tool enhancements and Automations for process improvements.

Provide subject matter expertise in the ITSM & CMDB tool Architecture and Service Map configurations.

You will be accountable for Request Management and drive Continuous improvement and volume reductions by adopting innovative and interactive technical solutions.

Lead KPI and Reporting for all Service management processes

Manage vendors and contracts for BAU and Project Resources and track their performance.

Prepare annual team budget and manage expenses for the Service management team.

Manage and mentor the team of technical resources to drive organization objectives and platform stability.

Track and Manage the Risk and Audit Items for the team.

Provide support for planning and achieving the learning and development goals of the team.

Key Result Areas

Tools Enhancement and Management : Oversee end to end management, availability and governance of the Service Management tools within the licensing agreement. Improves the capability of the tool using AI to institutionalize IT Processes. Development and enhancements of the Tools’ UI as per HCD (Human Centric Design)

Service Reporting : Develop an interactive MIS dashboard based on KPIs and generate service reports for management meetings.

Request Governance : Establish a request governance process across technology teams and ensure SLA adherence.

Workflow Automation : Automate request workflows for quicker and more efficient fulfillment.

SLA for MAC Activities : Implement an SLA for all move, add, and change activities managed by our team for the Service Management tool.

Vendor and Finance Management : Organize financial documents in a central location, manage the annual budget, monitor expenses, and maintain vendor relationships with regular reviews.

Stakeholder Engagement / Management : Instruct stakeholders on distinguishing between requests and issues and manage them effectively. Set up a feedback system for identifying process improvement opportunities.

Risk, Audit, and Control Compliance : Proactively manage process risks and address any audit findings promptly.

Team Management : Provide clear deliverables to the team, identify development needs, perform regular check-ins, and ensure compliance with mandatory training and leave.

Knowledge, Skills and Experience

The incumbent should be self-driven with 14+ experience in governing BMC Helix ITSM.

Hands-on knowledge of BMC tools, specifically on Helix ITSM (SaaS) and Helix Discovery

The working knowledge of Helix GPT is a must with demonstrated ability to leverage AI technologies effectively in Service Management.

In-depth understanding of Common data model and CMDB configuration

Experience in establishing Management Information System and license management

Strong understanding of UI / UX tools and HCD (Human Centric Design)

Managed ITSM transformation programs.

Designing, defining, and driving ITIL processes, preferably from Banking Industry.

Significant experience in leading support for large, complex, multi-functional environments.

Prior meaningful technology and business / industry work experience including experience in Vendor management and Finance management (budgeting / forecasting / Expenses).

Experience with Scrum, Kanban, or other Agile development techniques.

Ability to build positive relationships with own team, business, and technology partners.

The candidate must be able to multitask, handle changing priorities and work independently in a fast-changing environment.