Operations Specialist

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Operations & Admin Executive

Location : Mumbai region residents only

Company : The Bucket List Travel Company

Employment Type : Full-time

About Us

The Bucket List Travel Company is a young entrepreneurial company, and since mid-2022 we have been offering authentic wildlife safari experiences. We have an office both in Mumbai, India and Nairobi, Kenya.

As we grow, we’re looking for an Operations & Admin Executive to join our dynamic team and play a vital support role in supporting our sales representatives and ensuring operational excellence.

The Role

This is a hands-on, coordination-heavy role ideal for someone who enjoys working with numbers, organizing details, and being the go-to person that keeps things running smoothly. You’ll be supporting the sales team by coordinating with agents and suppliers, managing quotes and logistics, tracking costs, and ensuring our clients receive the exceptional service we’re known for.

Key Responsibilities

• Assist the sales team in compiling safari packages by coordinating with local agents, lodges, guides, and transport providers.
• Use Microsoft Excel to manage costings, build pricing sheets, and track client payments
• Gather and organize quotes, confirmations, and booking details from multiple suppliers.
• Maintain operational trackers and ensure all logistical elements are aligned before client travel.
• Prepare final documents and handovers (itineraries, vouchers, confirmations) for sales to deliver to clients.
• Support with CRM updates, invoice tracking, and client folder management.
• Follow up with suppliers on pending bookings and ensure timely responses to the sales team.
• Help collect post-trip feedback and testimonials to assist with quality control and marketing.

Who We’re Looking For

Why Join Us?

How to Apply

Send your CV and a short cover letter (mentioning why you’re interested in this role) to ( ) with the subject line : “Application – Operations & Admin Executive”