Facility Executive - Soft Service

Job Title

Facility Executive - Soft Service

Job Description Summary

Job Description

[Site Operation]

• [Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
• Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy.
• Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security / safety problems.
• Innovate, suggest and implement energy management ideas.
• Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
• Analyze / recommend solution on the complaint analysis.
• Maintains compliance with departmental security, audit procedures, and Client management policy.
• Manage the office services needed to support department operations.
• Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
• Co-ordination with local authorities on behalf of Client.
• Supervises the staff involved in performing the functions of the assigned units.
• Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
• Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness.
• Data gathering and reporting on all facility operations.
• Periodically check / amend checklist, operation steps, spares parts consumption analysis.
• Work in co ordination with Client on day-to-day activities.
• Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
• Ensure all safety guidelines / requirements are adhered to by team members / vendors.
• Maintain discipline and quality of work by all staff.
• Organize and coordinate formal monthly meetings with Client and vendors.
• Conduct monthly reviews individually with the various departmental managers – technical, soft services etc..
• Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
• Arrange for monthly bills to be submitted to the Client.
• Coordinating for payments of the site contractors and sub vendors.
• Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
• Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
• Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets.

People management

[Technical Management]

Other

General Responsibilities

1.7. Background & Experience

1.8. Qualifications & Technical Skills

Occupation Specific Capabilities

Attention to Detail

Organisational Core Capabilities

D RIVEN : We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.

Individual Contributors

People Managers

Executives

R ESILIENT : We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.

Individual Contributors on outcome

People Managers

Executives

I NCLUSIVE : We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions

Individual Contributors

People Managers

Executives

V ISIONARY : We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.

Individual Contributors

People Managers

Executives

E NTREPRENEURIAL : We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Individual Contributors

INCO : "Cushman & Wakefield"

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Skills Required

Hvac, Energy Management, Bms, Financial Acumen, Vendor Management