Purchasing Coordinator

Job Description – Purchase Coordinator (CRP & SAS Projects)

Role Overview :

The Purchase Coordinator will be responsible for managing the procurement cycle for Control & Relay Panels (CRP) and Substation Automation System (SAS) projects. The role requires close coordination with project execution, engineering, logistics, and finance teams to ensure timely and cost-effective procurement of materials and services, strictly aligned with project requirements and company policies.

Key Responsibilities :

1. Procurement Planning & Coordination

Receive purchase requisitions (PR) from project execution / engineering teams and validate against BOQ & project requirements.

Prepare purchase orders (PO) with complete technical and commercial details.

Coordinate with approved vendors to obtain competitive quotations, ensuring compliance with quality, delivery, and MSETCL / Utility-approved makes.

2. Vendor Management

Maintain an updated vendor database (local and global) for CRP / SAS items including relays, panels, cables, accessories, and services.

Negotiate prices, payment terms, and delivery schedules with vendors to achieve best value.

Track vendor performance in terms of delivery reliability, quality, and support.

3. Documentation & Compliance

Ensure all purchase orders are backed with comparative statements, approvals, and compliance to ISO / Company procurement policy.

Collect and verify test certificates, inspection reports, and statutory compliance documents from suppliers.

Maintain a tracker for PR–PO–Delivery–Invoice cycle.

4. Project Execution Support

Coordinate closely with project managers to align procurement with project timelines and milestones.

Follow up with vendors to ensure on-time delivery of materials to site or RS warehouse.

Work with logistics for smooth dispatch, packing, and documentation.

5. Financial & Administrative Control

Verify supplier invoices against POs and GRNs before forwarding to accounts.

Monitor purchase costs against project budgets and highlight variances.

Support in cost optimization through alternate vendor development and bulk ordering strategies.

Key Deliverables

• Timely release of Purchase Orders in line with project schedule.
• Zero delay in material availability for project execution.
• Vendor delivery & quality compliance ≥ 95%.
• Monthly procurement report (PR / PO status, delivery status, pending issues).
• Cost savings through negotiations and alternate sourcing.

Skills & Qualifications

Soft Skills

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Skills Required

Cables, Electrical Engineering, Relays, Panels, Supply Chain Management, Ms Office