Purchasing Executive : General (Frozen food)

Company Description

Grofresh Agrofoods Pvt. Ltd., headquartered in Tumkur, Karnataka, India, is a prominent company specializing in the processing of Individually Quick Frozen (IQF) products, frozen fruits, vegetables, pulp, and purees. With a commitment to quality and innovation, Grofresh Agrofoods serves a wide range of customers by delivering high-standard frozen food solutions. The company plays a significant role in the frozen food industry and is known for its reliable and sustainable practices.

Role Description

This is a full-time, on-site role for a Purchasing Executive : General (Frozen Food), located in Karnataka, India. The Purchasing Executive will be responsible for managing purchase orders, processing purchase requisitions, overseeing procurement operations, and communicating with suppliers to maintain an efficient supply chain. The position requires close collaboration with internal teams to ensure timely availability of raw materials and frozen food products while adhering to company policies and quality standards.

Procurement & Sourcing :

Identify and source suppliers General purchaser like Packing material (LDPE bag, corrugated box, HDPE Bag etc) consumable, chemicals, spice ingredients etc &  raw materials.

Develop new vendor contacts and maintain existing supplier relationships.

Source and procure packaging materials suitable for frozen products (poly bags, cartons, pouches, labels, etc.).

Evaluate supplier performance based on quality, cost, delivery, and reliability.

Price Negotiation & Cost Control :

Negotiate competitive rates while ensuring quality and timely supply.

Monitor price fluctuations of key raw materials and provide market intelligence reports.

Work on cost-saving initiatives without compromising on product quality.

Inventory & Supply Chain Coordination :

Coordinate with production, stores, and logistics teams to ensure adequate inventory levels.

Plan procurement schedules based on production forecasts and seasonal availability.

Ensure timely delivery of materials to maintain continuous production flow.

Vendor & Quality Management :

Collaborate with the Quality Assurance team to ensure raw materials meet product specifications and food safety standards.

Conduct vendor audits and inspections where required.

Maintain supplier documentation, certifications, and agreements.

Documentation & Reporting :

Prepare purchase orders, GRNs (Goods Receipt Notes), and maintain accurate purchase records.

Update procurement data in ERP or company systems.

Generate regular purchase and cost analysis reports.

Qualifications

Min 3 year proven expertise in managing Purchase Orders, Purchase Requisitions, and Purchase Management processes

Strong knowledge and experience in Procurement strategies and practices

Effective Communication skills for vendor coordination and stakeholder interaction

Detail-oriented with the ability to collect and analyze supply chain data

Bachelor's degree in Business Administration, Supply Chain Management, or a related field

Experience in the food processing or IQF industry is a significant advantage

Proficiency in relevant software tools and systems used in procurement

Strong knowledge of IQF process , cold chain management , and frozen food handling .

Understanding of seasonal sourcing for vegetables, fruits, and seafood.

Familiarity with food-grade packaging materials and supplier markets.

Working knowledge of food safety and quality standards (FSSAI, HACCP, ISO).

Proficiency in MS Excel, ERP systems , and purchase documentation.

Excellent negotiation, communication, and vendor management skills.

Strong analytical ability and attention to detail.