Administrative Assistant in Ahmedabad

We are seeking a highly motivated and experienced executive assistant to join our team. The role requires a proactive and solution-oriented individual who can anticipate needs, prioritize tasks and independently find effective solutions to issues that arise. Key responsibilities include managing schedules, organizing meetings, handling correspondence, and performing research to facilitate decision-making.

Key Responsibilities

• Provide high-level administrative support, including managing emails, scheduling meetings, and handling correspondence on behalf of the CEO.
• Coordinate and prepare for meetings, including taking notes and following up on action items.
• Manage the calendar and prioritize tasks to ensure efficient time management.
• Conduct research and prepare reports or presentations as requested.
• Organize and maintain files, ensuring that documents are accessible and up-to-date.
• Coordinate travel arrangements, accommodations, and itineraries for business trips.
• Serve as the first point of contact for internal and external communications with the CEO
• Handle confidential information with utmost discretion and professionalism.
• Adapt to the CEO's varying needs, demonstrating flexibility with hours and the ability to travel on short notice.
• Assist with ad-hoc projects and any other tasks as required supporting the CEO's objectives.

About Company : Established in 2009, Infinity Business Solutions (IBS) has been providing world-class virtual assistance services for over 16 years. Making the best use of our intellectual capital and customer-handling experience, we provide high-end processes and results to businesses across the globe. We have been delivering a wide range of outsourcing services. We help our clients leverage outsourcing services to improve their business performance so that they can compete more effectively in the marketplace.

Skills Required

high-level administrative support, managing emails, handling correspondence, scheduling meetings