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Onboarding Specialist

Onboarding Specialist

ConfidentialBengaluru / Bangalore, India
30+ days ago
Job description

HR Onboarding Specialist

Overview :

The Onboarding Specialist plays a key role in ensuring new hires have a smooth, welcoming, and well-organized start with the company. This role connects HR, IT, hiring managers, and employees to manage the onboarding process from offer acceptance to full integration.

Key Responsibilities :

1. Pre-Onboarding

  • Send welcome emails and onboarding instructions to new hires
  • Ensure all pre-joining formalities (documents, forms) are completed
  • Coordinate with recruitment, IT, and facilities for system and access setup
  • Schedule onboarding sessions and share joining details
  • Track onboarding progress in HR systems
  • Liaise with payroll for timely processing

2. Onboarding Execution

  • Conduct virtual or in-person onboarding sessions
  • Collect and verify all required documents
  • Guide new hires on benefits, payroll, and company policies

    • 3. Data & Compliance

  • Maintain accurate records in HR systems (e.g., SAP SuccessFactors)
  • Ensure compliance with company policies and data protection norms
  • Track onboarding metrics (e.g., no-shows, completion rates)
  • Prepare reports and dashboards for HR leadership

    • 4. Employee Experience

  • Create a positive and engaging first impression
  • Organize activities like icebreakers or buddy programs
  • Support smooth transition to teams and managers

    • Skills Required

  • Communication : Clear and professional verbal / written skills
  • Presentation : Confident in conducting onboarding sessions
  • Empathy : Friendly and approachable attitude

    • Tools Knowledge :

  • SAP SuccessFactors
  • ServiceNow or similar ticketing tools
  • MS Office (Excel, PowerPoint, Outlook, Teams)

    • Other Skills :

  • Attention to detail and data accuracy
  • Problem-solving and adaptability
  • Team collaboration across departments
  • Customer-focused mindset

    • Note : Location : BCIT Bengaluru

    Shift Timing : APAC Shift (3 : 30 AM IST – supporting Australia / New Zealand or other AP countries

    Skills Required

    Sap Successfactors, Outlook, Powerpoint, Excel, Ms Office

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    Onboarding Specialist • Bengaluru / Bangalore, India