Company Secretary
Secretarial Responsibilities
Manage board activities :
- To ensure proper Board and related committees are organised and coordinated to ensure their effectiveness successfully.
- To oversee several aspects of the board of directors and committee meetings, from creating the agenda to setting up the logistics.
- Company secretary shall also oversee yearly shareholder meetings.
- They make sure that there is adequate time for these meetings and can prepare meeting calendars up to two years in advance.
Corporate governance :
Ensuring the company adheres to legal and procedural requirements compliances with various applicable laws including Corporate Laws, Standards Weights and Measures, FEMA, FIPB along with the legal and procedural requirements under various enactments (corporate and commercial) for effective corporate governanceRecord keeping :
Maintaining the company's statutory registers, records, and registered officeMeetings :
Organizing board and shareholder meetings, and keeping minutes of board and related meetingsCompliance :
Ensuring the company follows secretarial standards and informing the board of directors about relevant rules and lawsStatutory documents :
Ensuring that documents like share certificates, debentures, and mortgages are duly stampedResolutions and agreements :
Sending copies of certain resolutions and agreements to the RegistrarAdvising directors :
Advising directors on their duties and responsibilitiesVetting documents :
Vetting legal documents, agreements, and contracts of the organizationRepresenting the company :
Representing the company in arbitration or the Company Law BoardManaging shareholder relations :
Managing shareholder relations and liaising with shareholders and other stakeholdersLegal Advisory :
Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions.Corporate Secretarial Services :
Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance.Risk Management :
Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place.IPO related knowledge :
Public Issue, listing and Securities Management, Takeover Code, Insider trading, Mergers & Amalgamation , Securities Compliance andCertification Services :
Company Secretary (CS) Mandatory from The Institute of Company Secretaries of India (ICSI).Mandatory requirements - IPO experience / Mergers / Conducted Board meetings independently.
(ref : iimjobs.com)