Senior Executive Assistant (Urgent)

URGENT HIRING IMMEDIATE JOINERS ARE WELCOME !!

Company Description :

Evolv Clothing Company, formerly known as ISEX Fashions, has been committed to apparel design and manufacturing since 1975. The company specializes in value-added apparel, with state-of-the-art facilities adhering to stringent social compliance norms. Evolv caters to renowned European and American brands, with an annual production capacity of 1.5 million garments and a turnover of US$ 20 million. Our key strength lies in complete product development and in-house facilities offering advanced design, sampling, and finishing capabilities.

About the Role :

We are seeking a Senior Executive Assistant who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact.

The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.

Key Responsibilities : (Job Location : Perungudi, Chennai)

1. Executive Calendar & Time Management

Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

Coordinate high-stakes meetings across time zones, including board meetings and investor calls.

Anticipate scheduling needs and build in strategic focus time.

2. Email & Communication Management

Triage executive email inboxes, draft responses, and manage follow-ups.

Serve as the executive’s gatekeeper—filtering requests and acting as a communication liaison.

Draft high-quality correspondence, memos, and reports.

3. Meeting & Event Preparation

Prepare agendas, talking points, and briefing materials for meetings.

Attend key meetings when necessary, take notes, and track action items.

Coordinate logistics for team offsites, board meetings, and VIP visits.

4. Travel Management

Plan complex, multi-leg domestic and international travel.

Manage visas, accommodations, and detailed itineraries.

Troubleshoot travel issues in real time.

5. Project Management & Strategic Support

Assist in managing cross-functional projects or strategic initiatives.

Track deliverables, deadlines, and key performance metrics.

Conduct research and prepare presentations or executive summaries.

6. Confidential & Financial Administration

Handle confidential information (e.g., performance reviews, strategic plans).

Manage or support executive expense reports, budget tracking, and vendor payments.

Liaise with finance, legal, and HR on sensitive matters.

7. Leadership & Team Collaboration

Serve as a proxy or representative of the executive in certain settings.

Foster strong relationships across departments to facilitate smoother operations.

Mentor junior administrative staff or manage other assistants.

Required Qualifications :

• 8+ years of relevant experience as a senior executive assistant role
• Exceptional written and verbal communication skills
• Proven ability to manage multiple priorities and deadlines with attention to detail
• Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity tools (e.g., Slack, Notion, Zoom, Asana)
• Comfortable working with ambiguity and taking initiative
• High emotional intelligence and professional discretion
• Bachelor’s degree or Higher preferred