Personal Assistant to Director 25-26

Job Description

Job description :

Job Title : Personal Assistant (PA) to Director

Location : Vijayawada

Nalanda Educational Institutions, Vijayawada, Andhra Pradesh.

Role Overview :

The Personal Assistant to the Director will act as the primary point of contact and support for all administrative, operational, and digital coordination activities. The role demands strong technical proficiency, professional communication, multitasking ability, and discretion in handling confidential information. The PA will also be responsible for managing digital workflows, maintaining performance dashboards, and supporting data-driven decision-making for the Director’s Office.

Key Responsibilities :

1. Administrative & Executive Support

• Manage the Director’s calendar, schedule meetings, and coordinate appointments efficiently.
• Draft, proofread, and format professional communications, reports, circulars, and presentations.
• Maintain organized digital and physical filing systems for correspondence, MoMs, and institutional records.
• Handle confidential and sensitive information with utmost integrity and professionalism.
• Coordinate with Principals, HODs, and Administrative Teams across all campuses for seamless information flow.

2. Technical & Digital Coordination

3. Communication & Coordination

4. Data & Documentation Management

Technical Skill Requirements :

Category

Required Skills

Office Tools

MS Word (Advanced formatting), MS Excel (Pivot Tables, VLOOKUP, Conditional Formatting), PowerPoint (Institutional Presentations), Outlook (Scheduling & Follow-ups)

Automation & Data Tools

Power Automate, Google Forms, SharePoint, Power BI (Basic dashboards)

ERP & Platforms

MCB, Toodles, MCUBE, or equivalent

Design Support

Basic Canva or PowerPoint visual design skills for presentations / posters

Documentation

PDF management, Digital file organization, Cloud-based document handling

Communication

Professional drafting, formatting, and digital reporting in English

Qualifications :

Soft Skills :

Reporting To :

Director, Nalanda Educational Institutions

Work Mode : On-site, Full-time

Salary : Based on candidate’s experience and skills.

Note : Female candidates will be given first priority.

Requirements

Bachelor's degree in Education or a related field. Teaching certification. Proven experience as a Primary Social science Teacher (1 - 3) years Excellent Communication Skills. Strong passion for education and fostering a love for Social Science in young learners Should have good knowledge of subject with good experience. Students handling skills in the classroom.