Position Overview :
We are seeking a highly competent and experienced professional to lead and manage warehouse and distribution operations in a regulated, cGMP-compliant environment. The ideal candidate will have extensive exposure to pharmaceutical warehousing practices, SOP governance, material management, and cross-functional coordination. The role demands a strategic mindset, strong execution capabilities, and leadership in ensuring operational excellence, compliance, and safety.
Key Responsibilities :
Inventory & Material Management
- Plan, procure, evaluate, and control inventories of raw materials, packaging materials, and engineering spares aligned with production schedules.
- Coordinate with procurement and production teams to ensure timely availability and usage of materials.
- Oversee the return or destruction of rejected, obsolete, or expired materials in accordance with SOPs and MSDS guidelines.
Warehouse Operations & Compliance :
Lead day-to-day warehouse operations with strict adherence to SOPs, cGMP norms, and regulatory guidelines.Ensure accurate receipt, storage, dispensing, and dispatch of materials with complete traceability and documentation.Supervise environmental monitoring of storage areas and maintain temperature, humidity, and cleanliness standards.Process Governance & Documentation :
Prepare, review, and revise departmental SOPs ensuring alignment with QMS and regulatory changes.Ensure proper documentation and timely submission of MIS reports, audit trails, and compliance logs.Maintain all statutory and regulatory records as per internal audit and external inspection requirements.Equipment & Infrastructure Management :
Coordinate with Engineering for preventive maintenance, calibration of weighing balances, and equipment qualification.Assist in execution and documentation of qualification studies, including temperature mapping and area classification.Audit Readiness & QMS Leadership :
Lead internal and external audits (regulatory, customer, quality) representing the warehouse function.Own change controls, deviations, and CAPA related to warehouse activities ensuring timely closure and compliance.Dispatch & Distribution :
Manage dispatch operations ensuring timely delivery of finished goods with accurate documentation and compliance.Collaborate with logistics partners and customer service to streamline outbound operations and issue resolution.Qualifications & Experience :
Experience : 10 - 12 years of relevant experience in warehouse and distribution management in a pharmaceutical, biotech, or other regulated manufacturing industry.
Technical Proficiency :
Strong understanding of cGMP, GDP, QMS, and regulatory compliance frameworksWell-versed in SOP development, MSDS guidelines, and documentation practicesHands-on with ERP / WMS systems and inventory management softwareExposure to equipment qualification, calibration schedules, and preventive maintenance coordination(ref : iimjobs.com)