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Founders office associate

Founders office associate

Zen BatteriesGoregaon, Maharashtra, India
28 days ago
Job description

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions.

This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Job Description : Executive Assistant to the Management

Company : Swastik Industries

Location : Goregaon east ( 2 mins walking distance from the railway station)

Employment Type : Full-Time

Experience : Minimum 3 years of relevant experience

Office Timing : 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday)

Salary : 20,000 – 30,000 per month (Depending on work experience and skillset)

Company Overview : We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition.

Job Summary : We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada. The position requires excellent follow-up skills, the ability to get work done through others, and the agility to manage both professional and personal tasks.

This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.

Key Responsibilities :

Executive & Administrative Support

  • Manage calendars, scheduling, and reminders.
  • Coordinate domestic & international travel, hotels, and itineraries.
  • Draft, proofread, and manage correspondence, emails, and presentations.
  • Prepare agendas, take minutes, and ensure follow-ups on action items.
  • Maintain filing systems (digital & physical), ensuring confidentiality.

Task & Follow-Up Management

  • Maintain a live delegation sheet for all tasks assigned by management.
  • Secure commitments (time & date) from team members and track progress.
  • Daily follow-up on pending tasks with structured scripts.
  • Ensure accountability—act as the “voice of management” in delegations.

    • Project, Strategy & Business Support

  • Support business strategy projects, research, and market analysis.
  • Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.
  • Coordinate product launches, marketing campaigns, and events.
  • Compile reports, data analysis, and insights for decision-making.

    • HR, Recruitment & Team Coordination

  • Post job ads, screen applications, and schedule interviews.
  • Assist in onboarding and induction of employees.
  • Maintain employee performance tracking, attendance, and engagement activities.
  • Coordinate cross-departmental communication and workshops.

    • Marketing & Communication

  • Manage social media scheduling, content, and engagement tracking.
  • Update website / blog content and newsletters.
  • Draft official letters, proposals, and external communication.
  • Coordinate with agencies, vendors, and partners on campaigns.

    • Finance, Vendors & Office Operations

  • Track expenses, reimbursements, and prepare monthly reports.
  • Process invoices, vendor payments, and maintain supplier relationships.
  • Order supplies, coordinate office services, and ensure operational efficiency.
  • Liaise with IT for systems, equipment, and licenses.

    • Personal Assistance to Management

  • Handle personal appointments, errands, and family-related coordination.
  • Assist with personal travel, reservations, and household tasks.
  • Manage confidential personal and business information with discretion.

    • Key Skills & Qualifications

  • Must-have : Exceptional follow-up skills and ability to “get work done.”
  • Graduate degree (secretarial / business background preferred).
  • 2–8 years of relevant EA / PA / Admin experience with proven stability.
  • Strong command of English (written & spoken).
  • MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency.
  • Strong interpersonal skills; ability to work with senior staff.
  • Discretion, honesty, and integrity are non-negotiable.

    • Preferred Attributes

  • Highly organized, detail-driven, and proactive.
  • Comfortable handling both professional and personal tasks.
  • Resilient when working with senior employees and managing egos.
  • Tech-savvy, quick learner, and resourceful in online research.
  • Flexible, adaptable, and aligned with company’s growth vision.

    • Why Join Us?

  • Work closely with the founders / leadership team.
  • Exposure to business strategy, marketing, HR, and operations.
  • A chance to grow into a leadership enabler role.
  • Opportunity to “stop doing and start getting things done” with the management.
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    Office Associate • Goregaon, Maharashtra, India