Regulatory Specialist

We are seeking a highly organized and detail-oriented Regulatory Project Coordinator / Manager to be the central point of contact between our Head Office (HO) and our Emerging Market country teams. This critical role ensures the seamless and timely delivery of all regulatory, technical, and administrative documentation required for product registration, dossier submissions, and market entry across various international territories.

Key Responsibilities :

I. Documentation & Legal Coordination

Central Document Management : Coordinate the preparation, notarization, and Apostillization of essential legal and administrative documents, including Power of Attorneys (POAs), Letters of Authorization (LOAs), Good Manufacturing Practice (GMP) Certificates, Certificates of Pharmaceutical Product (CoPP), and Free Sale Certificates (FSC).

Technical Documentation : Collaborate with the Regulatory Affairs (RA) team to compile, organize, and get technical documents (e.g., Qualitative & Quantitative (Q&Q) data) apostilled.

Dispatch Management : Manage the timely preparation and dispatch of all hard-copy documents and samples to country-based regulatory teams.

II. Cross-Functional Project Management

HO & Country Team Liaison : Serve as the primary liaison between the HO functional teams (Legal, SCM, IT, IP, Portfolio, R&D) and country regulatory teams to facilitate support and resolve queries efficiently.

Supply Chain & Sample Coordination : Coordinate with Plant QC / QA to arrange Finished Product (FP) samples and Analytical Pre-Requisites for dossier submissions. Prepare Proforma Invoices and necessary declarations for sample shipments.

IP & Portfolio Support : Coordinate with IP teams on patent-related aspects and with Portfolio teams on Product Evaluation Form (PEF) and Product Information File (PIF) requirements.

R&D Collaboration : Coordinate with the R&D Project Management team on DPDM (Drug Product Development Management) and CDP (Clinical Development Plan) analysis.

III. Compliance, Due Diligence & Market Support

Communication : Conduct regular weekly and monthly calls with country and Indian RA teams to review progress, track dossier deliveries, and address regulatory issues.

Due Diligence : Perform due diligence with QC labs and R&D teams to ensure compliance with country Ministry of Health (MOH) requirements, specifically ensuring working standard qualification and stability data maintenance.

Market Support : Arrange back-end regulatory support for Business Development (BD) and Marketing teams, including securing supportive documents for tender participation in Emerging Markets.

Logistics : Coordinate with logistics teams for the effective dispatch of all regulatory shipments.

Planning : Actively participate in the New Dossier Planning process with Regulatory teams.

Experience : Proven experience 5-6 years in Regulatory Affairs, Regulatory Operations, or Project Management within the Pharmaceutical industry, preferably with exposure to Emerging Markets.

Regulatory Knowledge : Strong understanding of the documentation and submission process for international product registration / dossiers.