Event Production Designer

Position :

Event Production Designer

Department :

Production / Creative

Location :

On-site + Travel to Event Locations

Role Overview

The Event Production Designer is responsible for conceptualizing, planning, and executing the entire visual and spatial design for events, conferences, exhibitions, and branded experiences. The role blends creativity with strong technical knowledge to create immersive environments that enhance attendee experience and align with client objectives.

Key Responsibilities

1. Concept Development

Develop creative themes, stage concepts, and visual identities based on event brief.

Create concept boards, mood boards, visual references, and initial sketches.

Provide innovative ideas for stage design, branding, exhibition booth layouts, installations, and audience engagement zones.

2. 3D & Graphic Design

Produce high-quality

3D stage designs ,

venue layouts ,

branding mock-ups , and

walkthroughs .

Design event collaterals including backdrops, panels, signage, kiosks, counters, standees, and digital screens.

Ensure all designs follow client brand guidelines and event tone.

3. Technical Drawings & Production Outputs

Create precise technical drawings for fabrication teams including dimensions, materials, lighting plans, and structural details.

Prepare print-ready files for vendors.

Collaborate with production managers to select appropriate materials and fabrication techniques.

4. Coordination With Internal Teams

Work closely with Client Servicing, Production Operations, Vendor Management, and AV teams to ensure design feasibility.

Participate in pre-event meetings, technical rehearsals, and site recces.

Modify designs based on feasibility, cost, and technical constraints.

5. On-Site Supervision

Oversee the on-ground setup to ensure design accuracy and quality.

Coordinate with fabricators, decorators, AV technicians, and branding vendors.

Ensure all production outputs match approved designs and meet quality standards.

6. Client Interaction

Present concepts and walkthroughs to clients professionally.

Understand client vision and incorporate feedback into design iterations.

Provide creative recommendations that enhance the overall event experience.

7. Quality Control

Ensure all printed and fabricated items are aligned with approved color codes, measurements, and design accuracy.

Maintain consistency in branding across all event touchpoints.

8. Documentation & Archiving

Maintain design archives, version control, and project documentation.

Prepare post-event reports showcasing final designs vs executed output.

Key Skills & Competencies

Technical Skills

Proficiency in

3D software : 3Ds Max / SketchUp / Cinema 4D / Blender

Proficiency in

Design software : Photoshop, Illustrator, CorelDRAW, InDesign

Knowledge of materials, fabrication processes, large-format printing, and stage / AV setups

Ability to produce detailed technical drawings

Understanding of lighting design and guest flow in event spaces

Soft Skills

Creativity and strong visual sense

Excellent attention to detail

Strong communication and presentation skills

Ability to work under tight deadlines and manage multiple projects

Team coordination and problem-solving mindset

Qualifications

Bachelor’s degree / diploma in Event Design, Fine Arts, Visual Communication, Interior Design, or related field.

2–5+ years of experience in event design, production, stage design, or exhibition design (experience in medical conferences is an added advantage).

Work Environment

Hybrid of office, fabrication workshop visits, and on-site event execution.

Will require travel based on event locations.

Extended working hours during pre-event and on-site days.