Personal Assistant

Company Overview

Sri Sai Overseas Recruitments is a Vadodara-based Manpower Recruitment & Consultancy Service provider, with expertise in recruiting for the Oil & Gas Sector. Established in 2019 and run by professionals with extensive experience in the Middle East, the company focuses on delivering top-notch recruitment services globally, with a special emphasis on meeting client expectations from India. The company serves the staffing industry and extends its services to the Middle East and beyond.

Job Overview

Sri Sai Overseas Recruitment is seeking a Senior Personal Assistant to join its Vadodara headquarters on a full-time basis. The ideal candidate will have a minimum of 10 years of relevant work experience. The role involves playing a critical role in supporting executive management and ensuring smooth operational processes through excellent organizational skills and proactive assistance.

Qualifications and Skills

• Proven experience of at least 10 years as a personal assistant, demonstrating strong organizational skills and attention to detail.
• Proficiency in calendar management to efficiently schedule and coordinate meetings, appointments, and events for executive personnel.
• Expertise in travel coordination, capable of managing complex itineraries, bookings, and travel-related logistics.
• Comprehensive understanding of Microsoft Office Suite to draft documents, prepare presentations, and manage spreadsheets.
• Competence in expense reporting, with the ability to track, document, and analyze financial expenditures for clarity and accountability.
• Strong email management skills to prioritize, respond to, and organize high-volume email correspondence effectively.
• Exceptional time management capabilities to prioritize tasks efficiently and meet deadlines in a fast-paced environment.
• Excellent communication skills to interact professionally with clients, stakeholders, and team members at varying levels.
• Familiarity with project management tools to assist in the planning and management of various projects and tasks.

Roles and Responsibilities

• Provide comprehensive administrative support to executive leadership, including scheduling and coordinating meetings and planning activities.
• Coordinate travel arrangements, including booking flights, accommodations, and managing related travel itineraries.
• Prepare financial statements, reports, memos, and other documents with accuracy and confidentiality.
• Maintain an organized filing system for easy retrieval of essential documents and information as needed.
• Act as a liaison between the executives and internal/external parties, handling requests and queries appropriately.
• Manage incoming and outgoing communications, including emails and phone calls, prioritizing urgent matters.
• Assist in the preparation and execution of projects, managing timelines, deliverables, and resources.
• Monitor office supplies and research advantageous deals or suppliers for optimal quality and cost-effectiveness.
• Support the efficient operation of the office environment, ensuring that all needs of the executive team are met promptly.