Secretary

Responsibilities

Calendar management for executives

Aid executive in preparing for meetings

Draft slides, meeting notes and documents for executives

Minutes of Meetings

Administrative support to the Board of trustees and committees

Preparing and maintaining documents, minutes, and agendas of the Board and Committee meetings

Maintaining Board records and governing documents

Coordination between board, HOS, HOO, CODs etc, whenever required

Coordinating with vendors or delegates whenever required

Maintaining and communicating board calendars and appointments

Getting the required data and information from various departments and sources that will enable the board to make appropriate decisions

Good command of English, fast at taking notes and typing it out

Experience / credibility in handling confidential matters

Required Qualifications and Skills

Bachelor’s degree / Diploma in secretarial practice

Proficient in secretarial tasks and office management

Excellent MS Office knowledge and English proficiency

Maintains a high level of tact and confidentiality

Calendar Management and scheduling

Liaison skills with both internal and external stakeholders at all levels

Strong verbal and written communication skills

Presentation skills

Should be open to working on Saturdays

This position is a contract role open to permanent absorption after evaluation.