Purchasing Analyst

Job Title : Analyst - Purchase

Reports To : Manager – Purchase

Location : Ashoka University Campus, Sonipat

Experience (in years) : 3-6 years

Nature of Work : Full-Time

About Ashoka University : https : / / www.ashoka.edu.in /

About the Purchase team :

The Purchase Team at Ashoka University is responsible for efficiently managing the procurement of goods and services while ensuring cost-effectiveness, quality, and timely availability. By partnering with reliable suppliers and optimizing resources, the team plays a vital role in supporting smooth campus operations and enhancing the overall learning environment

Roles and Responsibilities

: The role comes with the following responsibilitie

• s : RFQ / RFP Managemen t : Manage the end-to-end process of Requests for Quotations (RFQs) and Requests for Proposals (RFPs) with prequalified vendors, ensuring compliance with procurement policies and university guideline
• s.Bid Evaluatio n : Conduct thorough evaluations of bids, perform comparative analyses, and recommend vendor selections based on quality, cost, and reliabilit
• y.Purchase Order Management : Negotiate and finalize Purchase Orders (POs) with selected vendors, securing optimal terms and service qualit
• y.Contract Managemen t : Draft, administer, and monitor contract documents, ensuring compliance with contractual terms and conditions, and resolving any related issue
• s.Post-PO Management : Oversee the full post-PO lifecycle, including tracking deliveries, managing payments, and ensuring vendor adherence to agreed-upon timelines and service level
• s.Vendor Communication & Supplier Database Management : Maintain proactive communication with vendors to ensure timely delivery and resolve procurement-related queries. Regularly update and maintain the supplier database to reflect current and potential vendor relationship
• s.ERP System Managemen t : Utilize ERP systems for procurement management, ensuring data accuracy and process efficiency. Experience with P2P software systems is preferre
• d.Data Analytics & MIS Reporti ng : Apply advanced Microsoft Excel skills for data analysis, financial modeling, and generating comprehensive MIS reports to inform strategic procurement decision

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Qualificatio

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Skills Requir

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Skills Required

Negotiation, Strategic Sourcing, Contract Management, Power Bi, Tableau, Microsoft Excel