Senior Executive - P2p & Vendor Accounting

Job Summary This role is responsible for end-to-end Procure-to-Pay (P2P) operations, including vendor invoice processing, PO creation, vendor registration, monthly cost accruals, and maintaining accurate vendor accounting records. The ideal candidate should have strong process knowledge and hands-on experience in AP / P2P functions. SAP experience is preferred.

Key Responsibilities

1. Vendor Invoice Processing & Booking

Review, verify, and record vendor invoices as per company policies and accounting standards.

Perform 3-way matching (PO, GRN, Invoice) and resolve mismatches.

Ensure timely processing of invoices to meet payment deadlines.

Coordinate with vendors and internal teams for clarifications and adjustments.

2. Procure-to-Pay (P2P) Operations

Support the complete P2P cycle from purchase requisition to payment.

Work with procurement and business teams to ensure compliance with PO and approval workflows.

Track open POs, GRNs, and pending invoices to ensure timely closure.

3. Vendor Purchase Order (PO) Creation

Create purchase orders in the ERP system based on approved requisitions.

Ensure correct cost center, GL code, and project coding.

Monitor PO ageing and close completed or inactive POs.

4. Monthly Cost Accruals and accounting related to TDS and GST

Prepare and post monthly accruals for unbilled vendor expenses.

Coordinate with departments to identify monthly provisions.

Reconcile accrual balances and ensure timely reversals.

5. Vendor Registration & Master Data Management

Facilitate onboarding of new vendors in ARIBA, ensuring completeness of KYC, tax, bank, and compliance documents.

Maintain accurate and updated vendor master data.

Implement controls to prevent duplicate or inactive vendor records.

6. Compliance, Reporting & Controls

Ensure compliance with internal controls, audit standards, and company policies.

Prepare reports related to invoice status, PO ageing, and accruals.

Support internal and external audits with required documentation.

Education & Experience

Bachelor’s / Master’s degree in Finance, Accounting, or Commerce.

3–7 years of relevant experience in Accounts Payable, P2P, or vendor accounting.

Experience with SAP (preferred) or other ERP systems such as Oracle / NetSuite.

Technical Skills

Strong understanding of P2P processes, invoice workflow, and PO management.

Knowledge of accounting principles and month-end closing activities.

Advanced MS Excel skills.

Soft Skills

Excellent communication and stakeholder management.

Strong attention to detail and accuracy.

Ability to manage multiple deadlines and work independently.

Problem-solving and process improvement mindset.

Key Performance Indicators (KPIs)

Invoice processing turnaround time

Accuracy of booking and accruals

PO compliance and timely creation

Vendor master data accuracy

Audit and policy compliance

Interested candidates can send their CVs to me - kartika.sharma@mrm.com