Accounts Payable Manager

KEY RESPONSIBILITIES

ACCOUNTS PAYABLE OPERATIONS MANAGEMENT

Manage the complete accounts payable cycle from invoice receipt to payment disbursement

Oversee processing of 2000+ construction-related invoices monthly including material suppliers, subcontractors, and service providers

Ensure accurate job costing by verifying proper allocation of expenses to respective projects and cost centers

Review and approve payment runs (weekly / bi-weekly) ensuring adherence to payment terms and cash flow requirements

Manage vendor master data, ensuring accurate vendor setup with proper GST registration verification and Form 16 documentation

Reconcile vendor statements monthly and resolve discrepancies promptly

Prepare and review aged payables reports and manage outstanding payment schedules

CONSTRUCTION-SPECIFIC PAYABLES

Process and manage subcontractor payments with proper verification of work completion certificates

Handle retention money accounting for subcontractors (typically 5-10% of contract value) and ensure timely release post ­completion

Process Running Account (RA) bills for works contractors ensuring GST compliance

Coordinate with project managers for payment approvals based on work progress and completion certificates

Manage advance payments to suppliers / contractors and track adjustment against invoices

Handle material procurement payments with proper verification against purchase orders and goods receipt notes

GST COMPLIANCE & TAX MANAGEMENT

Ensure 100% GST compliance for all construction services and material procurement

Verify GST invoices for correctness of GSTIN, HSN / SAC codes, and applicable tax rates

Manage input tax credit (ITC) reconciliation and maintain proper documentation for claims

Coordinate GST filings (GSTR-2A / 2B reconciliation) with tax team

Handle TDS deductions on contractor / professional payments and coordinate TDS return filing

Maintain vendor compliance documents including GST certificates, PAN, and other statutory registrations

Ensure proper accounting of retention money under GST regulations

TEAM LEADERSHIP & SUPERVISION

Lead, mentor, and supervise the AP team (2-4 members including AP Assistants)

Assign work, monitor workload distribution, and ensure high productivity levels

Conduct performance reviews and provide ongoing training and development

Implement cross-training initiatives for business continuity

Foster a collaborative and high-performance team culture

PROCESS IMPROVEMENT & CONTROLS

Develop and implement AP policies, procedures, and internal controls

Identify opportunities for process automation and efficiency improvements

Establish and monitor KPIs including invoice processing time, error rates, and payment cycle time

Ensure strong internal controls to prevent duplicate payments, fraud, and errors

Drive vendor payment automation and electronic payment initiatives

FINANCIAL REPORTING & MONTH-END CLOSE

Lead AP activities during month-end and year-end closing processes

Prepare monthly AP aging reports, cash flow forecasts, and payment projections

Record accruals for work completed but not yet invoiced

Coordinate with project accounting team for proper revenue and cost matching

Support external and internal audits by providing documentation and explanations

VENDOR & STAKEHOLDER MANAGEMENT

Build and maintain strong relationships with key vendors, subcontractors, and suppliers

Resolve escalated vendor disputes, payment issues, and invoice discrepancies professionally

Negotiate payment terms and assist procurement with vendor selection when needed

Serve as primary point of contact for vendor payment inquiries

Collaborate with procurement, project management, and finance teams

BANK GUARANTEE & SECURITY MANAGEMENT

Track bank guarantees issued to clients and received from subcontractors

Monitor expiry dates and coordinate renewals / releases

Maintain register of security deposits, margin money, and fixed deposit linkages

QUALIFICATIONS & REQUIREMENTS

Educational Qualifications

Bachelor's degree in Commerce ( B.Com)

• Mandatory

MBA (Finance) or

M.Com

– Preferred

Professional qualification (CA Inter / ICWA / CMA) - Highly Preferred Experience Requirements

Minimum 5-8 years of progressive experience in accounts payable function

Mandatory : At least 3-5 years of experience in construction industry accounts payable

Proven experience managing AP teams (2-5 members)

Strong understanding of construction accounting including job costing, retention, and RA bills

Experience with subcontractor payment management and vendor coordination

Technical Skills

Mandatory : Expert knowledge of GST compliance for construction services (including 1%, 5%, 18% rates)

Strong understanding of TDS provisions (Section 194C for contractors, 194J for professionals)

Proficiency in ERP systems - SAP experience highly preferred

Advanced Microsoft Excel skills (Pivot tables, VLOOKUP, macros)

Knowledge of construction-specific terms : RA Bills, retention money, mobilization advances, running bills

Familiarity with percentage-of-completion accounting methods

Soft Skills & Competencies

Strong leadership and team management abilities

Excellent analytical and problem-solving skills

High attention to detail and accuracy

Ability to work under pressure and meet tight deadlines

Strong communication and interpersonal skills

Vendor negotiation and relationship management skills

Process improvement mindset