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Executive Assistant (Remote-India)
Executive Assistant (Remote-India)hotsourced • Hubli-Dharwad, IN
Executive Assistant (Remote-India)

Executive Assistant (Remote-India)

hotsourced • Hubli-Dharwad, IN
30+ days ago
Job type
  • Remote
Job description

Summary

Overview :

We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives.

The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage.

Please note : We are not actively hiring for this position at the moment. Applications are still welcome, but responses may be delayed.

Key Responsibilities :

Executive Support & Calendar Management

  • Own the Founder’s calendar : defend focus time, time-block priorities, avoid overload
  • Manage inbound scheduling and optimise for strategic goals
  • Review and triage emails; draft responses where appropriate
  • Follow up with internal / external stakeholders when replies are missing or actions delayed
  • Proofread important documents and investor communications

Task, Project & Prioritisation Support

  • Help organise and maintain the Founder’s task backlog
  • Assist with prioritisation and delegation of tasks
  • Follow up on meeting action points and ensure progress tracking
  • Help manage key quarterly company initiatives with light-touch project tracking
  • Support OKR tracking and reporting
  • Administrative Operations

  • Prepare agendas, take meeting minutes, track follow-ups
  • Assist in the creation and maintenance of SOPs and internal documentation
  • Manage invoices and set up system integrations (e.g., Xero, GoCardless)
  • Research tools, draft policies, and assist with process design
  • Travel & Event Logistics

  • Coordinate travel, accommodation, and team events
  • Proactively manage logistics for client visits in multiple cities
  • Content, Docs, & Communication Support

  • Prepare agendas, take meeting minutes, track follow-ups
  • Assist in the creation and maintenance of SOPs and internal documentation
  • Create and format presentations and internal documents in PowerPoint / Google Slides
  • Write and schedule content (using existing tone / style guidance)
  • Assist in preparing investor updates and reports
  • Conduct research (e.g., market, tools, VCs) and summarise findings
  • Conduct data analysis using Excel / Sheets
  • Skills & Competencies :

    Must-Have :

  • High attention to detail (especially with formatting, consistency, grammar)
  • Proficiency in PowerPoint and Excel
  • Excellent written communication
  • Task and time management
  • Comfortable with technology and fast learning of new tools
  • Discretion with confidential information
  • Proactive mindset with initiative to spot and solve problems
  • Bonus :

  • Experience using HubSpot, Xero, GoCardless
  • Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing
  • Exposure to SaaS
  • Work Schedule

    As the client is UK-based, you will be required to work in UK daytime :

  • Monday to Friday
  • 14 : 00 - 23 : 00 IST (08 : 30 am - 17 : 30 GMT)
  • Pay & Benefits - What you’ll get in return :

  • Annual CTC : 8 to 12 lakhs
  • Fully remote role
  • Create a job alert for this search

    Executive Assistant • Hubli-Dharwad, IN

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