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Purchase Executive

Purchase Executive

Alfaa UVIndia
2 days ago
Job description

To ensure timely procurement and supply of inventory, material supplies goods which meet stated standards at well-negotiated price, delivery, and credit terms. Responsible for vendor development, supply planning, follow-ups, reporting, and coordination across departments to maintain

uninterrupted production and smooth supply chain operations.

ESSENTIAL DUTIES & RESPONSIBILITIES :

  • Responsible for efficient purchasing of inventory, supplies and consumables
  • Conduct demand forecasting by analyzing sales trends, production plans, and historical consumption to project material requirements.
  • Plan and monitor material requirements as per demand forecasts and production schedules, ensuring availability without overstocking.
  • Coordinate and follow up with vendors for on-time deliveries, expediting shipments where required.
  • Responsible for vendor evaluation / re-evaluation and selection based on production and distribution capabilities, performance, and consistent quality assurance.
  • Source new / alternate vendors when necessary. Approve vendors based on :

(i) Past history method

(ii) Third-party approval

(iii) References from customers / other vendors

  • Maintain vendor assessment forms, quality ratings, approved vendor lists, and other records.
  • Receive purchase requisitions, verify for accuracy, prepare / process purchase orders in ERP, and maintain accurate purchase records.
  • Prepare and present regular supply chain reports (e.g., purchase status, demand vs. supply gap, pending deliveries, inventory coverage, supplier performance) to management.
  • Monitor inventory reorder levels, ensure economical purchasing, and maintain optimum inventory levels.
  • Coordinate with the Quality Assurance department for quality-related issues / rejections and resolve with vendors.
  • Liaise with Accounts for invoice approvals, debit notes, part payments, and advances.
  • Track and report lead times, supplier OTIF (On Time In Full), demand forecast accuracy, and other supply chain KPIs.
  • Ensure alignment of supply chain activities with production, warehouse, and sales requirements.
  • Perform any other duties as assigned by management.
  • ORGANISATIONAL RELATIONSHIPS :

  • Reports to Manager – Purchase.
  • Coordinates with Manufacturing, Quality Assurance, Accounts, Warehouse, and Sales departments.
  • QUALIFICATIONS & EXPERIENCE REQUIRED :

  • Bachelor’s degree / diploma from a reputed university (engineering preferred) with 2-4 years’ experience in purchasing and / or supply chain.
  • Strong commercial knowledge w.r.t. taxes, freight, GST, logistics, and vendor contracts.
  • Knowledge of dealing with mechanical and / or electronic parts / components.
  • Knowledge of ERP systems, ISO, and MS Excel
  • Strong communication (verbal & written), interpersonal & follow up skills.
  • Good leadership, analytical ability, planning, and time-management skills.
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    Purchase Executive • India

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