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Human Resources & Operations Assistant

HerspiegelVishakhapatnam, Andhra Pradesh, India

22 days ago

Job description

Herspiegel Consulting is a management consulting firm focusing on the pharmaceutical and biotechnology industries. Our organization helps clients build successful brands from preclinical phases through launch and to formulate and implement brand-specific strategies and programs for in-line brands. Services include brand strategy, market assessment; brand positioning, launch planning, lifecycle management, thought leader identification and engagement, and identification / development of marketing programs and sales force training / communication.

Job Title : HR & Operations Assistant (US-Based Support)

Overview

We are seeking a detail-oriented and proactive HR & Operations Assistant to provide comprehensive support across recruitment, onboarding, employee relations, and general operations. This role will be responsible for maintaining accurate employee records, coordinating HR processes, ensuring compliance, and supporting day-to-day operational needs. The ideal candidate will be organized, resourceful, and able to manage multiple priorities while delivering an exceptional employee experience.

Key Responsibilities

HR Administration & Employee Records

Manage employee documentation, including new hire forms, benefits enrollment, and personnel files
Consolidate and maintain accurate employee records in a centralized system
Process benefits updates and open enrollment changes
Support annual compensation inputs across HR systems (Paylocity, Blue Marble, and others)
Ensure timely follow-up on onboarding, offboarding, and checklist-driven HR tasks

Recruitment & Talent Acquisition

Source and screen candidates from multiple platforms

Conduct initial candidate phone screenings and coordinate interview scheduling

Manage candidate communications throughout the hiring process

Provide support in salary discussions and offer negotiations

Onboarding

Collect and validate new hire information and required documentation

Initiate and monitor background checks

Prepare welcome kits and facilitate new hire orientation

Communicate company policies and procedures clearly to new employees

Partner with IT for system setup and access provisioning

General HR & Operations Support

Track employee attendance, leave, and remote work requests

Coordinate logistics, including transportation and facility-related needs

Manage procurement of laptops, accessories, and office supplies, and oversee laptop repair processes

Provide support for employee income tax documentation and filings

Plan and execute employee engagement activities such as team lunches, celebrations, and company events

Resource & Corporate Relations Management

Support workforce and resource planning initiatives

Serve as a point of contact with the Labor Department, local authorities, and building management when required

Ensure office space maintenance and employee safety compliance

Draft and update Standard Operating Procedures (SOPs) to align with regulatory requirements

Insurance & Employee Benefits

Act as liaison with insurance providers regarding employee medical and life insurance support

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or related field (preferred)

3+ years of HR and / or operations support experience

Strong organizational and data management skills with attention to detail

Excellent communication and interpersonal skills

Ability to manage confidential information with discretion

Proficiency with HRIS platforms (e.g., Paylocity, Blue Marble) and Microsoft Office Suite

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Human Resource • Vishakhapatnam, Andhra Pradesh, India