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▷ Immediate Start! Accounts Executive

▷ Immediate Start! Accounts Executive

DPS World SchoolIndia
1 day ago
Job description

To manage and record all accounting and financial transactions of the school accurately and efficiently, including fee collection, reconciliation, vendor payments, payroll support, and audit compliance. The incumbent will ensure financial transparency, data accuracy, and timely communication with parents and vendors while adhering to school policies and statutory requirements.

Key Responsibilities :

1. Accounting & Financial Management

  • Record all day-to-day financial transactions (receipts, vouchers, journals, invoices) in Tally and school ERP.
  • Maintain organized and up-to-date supporting documents and ledgers.
  • Perform daily and monthly bank reconciliations and ensure all entries match ERP data.
  • Assist in preparing trial balance, balance sheet schedules, and statutory reports.
  • Process staff reimbursements, advances, and vendor payments as per approvals.
  • Support payroll-related accounting and maintain accurate employee payment records.
  • Ensure compliance with finance policies, internal controls, and audit guidelines.
  • Maintain confidentiality of all financial data and sensitive documents.

2. Fee Management & ERP Operations

  • Collect student fees (cash, cheque, online) and issue receipts immediately.
  • Update ERP and Tally records for each transaction within the same day.
  • Maintain concession, waiver, refund, and EWS balance records in coordination with the Accounts Head.
  • Reconcile daily fee collections with bank deposits and ERP data.
  • Generate and share daily, weekly, and monthly collection reports for management review.
  • Maintain accurate records for admissions, withdrawals, section changes, and category updates.
  • 3. Parent Interaction & Communication

  • Respond to parent queries regarding fee payments, dues, or refunds with professionalism and clarity.
  • Send reminders and notices for pending dues through approved channels (voice, email, SMS) as per the SOP.
  • Maintain polite, empathetic, and professional communication at all times.
  • Escalate unresolved or policy-related concerns to the Accounts Head without delay.
  • Ensure adherence to school communication etiquette — avoid direct policy commitments or unauthorized waivers.
  • 4. Compliance & Audit Support

  • Ensure secure custody of receipt books, cheque books, and cash.
  • Provide all supporting records and responses promptly during internal and external audits.
  • Follow Fee Collection SOP and Accounting Policy in letter and spirit.
  • Assist management in ensuring timely statutory compliance and audit readiness.
  • Desired Skills & Competencies

  • Proficiency in Tally, MS Excel, and ERP-based accounting systems.
  • Strong understanding of accounting principles, reconciliation, and fee management.
  • Excellent numerical accuracy, attention to detail, and integrity.
  • Good communication and interpersonal skills for parent and staff coordination.
  • Ability to manage multiple priorities under time constraints.
  • Familiarity with school audit norms and statutory requirements preferred.
  • Qualification

  • B.Com / M.Com / MBA (Finance) or equivalent qualification.
  • 3–6 years of experience in accounting, preferably in an educational institution.
  • Job Type : Full-time

    Pay : ₹30, ₹40,000.00 per month

    Work Location : In person

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