Executive - Admin

Role Overview

We are looking for a proactive and detail-oriented Admin Executive to oversee day-to-day administrative operations. The role will primarily focus on managing employee engagement activities, coordinating office services, and ensuring smooth logistical support. The ideal candidate should be highly organized, people-oriented, and able to manage multiple responsibilities effectively.

Key Responsibilities

• Event Management
• Plan and coordinate monthly employee engagement events and celebrations.
• Collaborate with vendors and internal teams for event logistics, supplies, and communication.
• Maintain a calendar of events and ensure smooth execution within budget.
• Food & Refreshments
• Manage daily snack and refreshment orders for employees.
• Coordinate with vendors to ensure timely delivery and quality standards.
• Track consumption and maintain cost efficiency.
• Transport & Logistics
• Oversee cab service management for employees, including scheduling, coordination, and vendor handling.
• Monitor service quality, employee feedback, and ensure safety compliance.
• Workspace Management
• Handle workspace, coordinate with vendor on managing the cowork space, maintanence,.
• Coordinate with relevant teams and vendors (transport, refreshments, meeting rooms).
• Travel & Accommodation
• Manage hotel bookings and flight reservations for employees, visitors, and management.
• Negotiate with vendors for competitive rates and ensure bookings align with company travel policies.
• General Administration
• Support procurement of office supplies and event materials.
• Maintain updated records of vendors, contracts, and payments.
• Assist in other administrative tasks as required to ensure smooth office functioning.

Requirements

VDart : Digital Consulting & Staffing Solutions

VDart is a leading digital consulting and staffing company founded in 2007 and headquartered in Alpharetta, Georgia. VDart is one of the top staffing companies in USA & also provides technology solutions, supporting businesses in their digital transformation journey. Digital consulting services, Digital consulting agency

Core Services :

Key Industries : VDart primarily serves industries such as automotive and mobility, banking and finance, healthcare and life sciences, and energy and utilities. VDart - Products, Competitors, Financials, Employees, Headquarters Locations

Notable Partnership : VDart Digital has been a consistently strong supplier for Toyota since 2017 Digital Transformation Consulting & Strategy Services | VDart Digital , demonstrating their capability in large-scale digital transformation projects.

With over 17 years of experience, VDart combines staffing expertise with technology solutions to help organizations modernize their operations and build skilled workforce capabilities across multiple sectors.